Pre-Award Manager - Heritage College of Osteopathic Medicine
Overview
Position Summary:
The Pre-Award Manager provides comprehensive proposal development and submission support to faculty, researchers, and administrative staff seeking external funding. This position serves as a primary resource throughout the pre-award lifecycle, assisting with the interpretation of sponsor guidelines and application requirements; development of proposal submission plans and timelines; preparation of proposal checklists; development of complex budgets and budget justifications; and coordination of proposal components from internal and external collaborators.
The Pre-Award Manager acts as a liaison among principal investigators, institutional offices, and collaborating organizations to facilitate proposal submission activities, obtain and manage subaward documentation, and ensure proposal requirements are met. This position is responsible for developing and assembling proposals in Cayuse and other electronic research administration systems and facilitating proposal uploads to sponsor submission portals.
This position works closely with faculty, departmental administrators, research staff, and central university offices to coordinate multiple concurrent proposal submissions while maintaining a high standard of quality, accuracy, and customer service.
Working in a fast-paced, deadline-driven environment, the Pre-Award Manager must demonstrate exceptional organizational and problem-solving skills, attention to detail, and the ability to independently manage multiple competing priorities. Success in this role requires strong communication and interpersonal skills, a comprehensive understanding of sponsor requirements and grant proposal processes, and the ability to build collaborative relationships with internal and external stakeholders to ensure timely, compliant, and competitive proposal submissions.
Work Schedule:
Normal working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. The position requires flexibility to accommodate sponsor deadlines, proposal submission schedules, and other time-sensitive activities. As a result, work outside of normal business hours, including evenings and weekends, may periodically be required. This position is eligible for remote or on-campus work, consistent with university policies and departmental needs. Employees may be required to travel periodically to the Athens campus to participate in meetings, training sessions, strategic planning activities, and other functions necessary to support sponsored programs administration, proposal development, and pre-award research administration activities.
Advertised Salary
The approved hiring range for this position is $51,281 to $67,947. Offers outside of this range require additional approvals. The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University’s generous benefits package, which includes:
- Free tuition for employees and dependents
- Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance
- An excellent retirement plan with up to a 14% employer contribution
- Wellness programs, on-site wellness facilities, and a robust employee assistance program
- Paid parental leave, adoption reimbursement, and more
- Additional information is available at: https://www.ohio.edu/hr/benefits/
Minimum Qualifications:
Requires a Bachelor’s degree in a related field and 5 or more years of related professional experience, or equivalent education and experience.
Preferred Qualifications:
- 2 – 3 years of pre-award experience
- Experience assisting with the development of NIH, NSF and ODH grant proposals
- Strong project management, organizational, and workflow management skills.
- Ability to manage multiple proposal deadlines, competing priorities, and complex submission portfolios simultaneously.
- Experience interpreting sponsor guidelines and coordinating grant proposal preparation and submission activities.
- Experience developing complex budgets and budget justifications for federal, state, foundation, and other sponsored projects.
- Proficiency with Cayuse, federal grant submission systems (e.g., Grants.gov, ASSIST, Research.gov), sponsor-specific electronic submission platforms, and Microsoft Office applications.
- Ability to work independently while fostering collaborative relationships with faculty, staff, institutional offices, external partners, and collaborating organizations.
- Demonstrated ability to coordinate and manage multiple concurrent proposals while maintaining compliance with sponsor and institutional requirements.
- Knowledge of sponsored programs administration principles, including pre-award regulations, proposal development processes, and sponsor requirements.
- Commitment to providing high-quality customer service and responsive support to faculty and research personnel.
Application Instructions:
To review the full job posting and apply, please visit:
https://www.ohiouniversityjobs.com/postings/57895
All applications must be submitted through Ohio University's official job site for full consideration.
About the Heritage College of Osteopathic Medicine:
Mission:
We pride ourselves on our strong focus on our mission: training osteopathic primary care physicians to serve Ohio.
Our medical school educates physicians committed to practice in Ohio, emphasizes primary care, engages in focused research, and embraces both Appalachian and urban communities. Integral to this mission, our college community commits itself to: providing a clinically integrated, learning-centered, osteopathic medical education continuum for students, interns, residents and primary care associates; embracing public service; and improving the health and well-being of underserved populations.
Vision:
A healthier Ohio, empowered by compassionate osteopathic physicians.
With our graduates and partners, we advance care and knowledge to improve the health of our communities. Our culture is built upon resiliency, courage and compassion. Our physicians humanize each patient encounter, bridging the gap between therapeutics, medical technologies, health systems, care delivery and disparity.
Essential Values:
These fundamental principles form the foundation of the culture at our college: wholeness and balance within each person; integrity; community of mutual respect; acceptance of others; pursuit of excellence; a climate of scholarship; and commitment to service, generosity and compassion.
Our Campuses:
Why Choose Ohio University?