Post Award Financial Administrator

Overview

International Computer Science Institute, Berkeley, CA

POSITION OVERVIEW We are seeking a Post Award Financial Administrator to provide post-award financial (and some non-financial) support through the application of grant and contract management regulations, technical expertise, and analytical skills. This position is responsible for the financial administration of sponsored awards throughout the award lifecycle, including account setup, financial monitoring and reconciliation, invoicing, sponsor financial reporting, budget adjustments, compliance oversight, and award closeout activities. The Post Award Financial Administrator ensures compliance with sponsor, Federal, state, and institutional regulations, policies, and procedures, including the FAR, 2 CFR 200, and GAAP.

This position works closely with researchers, principal investigators (PIs), sponsors, and internal administrative and accounting teams to provide high-quality customer service and support sponsored research activities. The Post Award Financial Administrator reports directly to the Sponsored Projects Manager. Responsibilities The Post Award Financial Administrator is responsible for managing post-award activities for sponsored grants and contracts. Upon award acceptance, the incumbent will establish financial accounts and review award terms and conditions, including billing and reporting requirements, budgets, and award obligations. Responsibilities include monitoring and reconciling sponsored award finances; preparing budget adjustments, cost transfers, and rebudget requests; providing financial projections to researchers; and ensuring expenditures comply with sponsor and institutional requirements. The incumbent will also oversee sponsor invoicing, financial reporting, accounts receivable coordination, and award closeout activities in accordance with required timelines and regulations.

The position collaborates regularly with PIs, research staff, and the Accounting Team to resolve financial issues, process general ledger adjustments, support audits, and ensure accurate financial administration of sponsored awards. The incumbent will apply federal, sponsor, and institutional regulations related to effort allocation and effort certification for individuals compensated in whole or in part from sponsored funding.

Additional responsibilities include but are not limited to:

 Manage budget, reporting, and compliance timelines throughout the lifecycle of grants and contracts;

 Prepare and submit sponsor financial reports and invoices in accordance with award requirements;

 Coordinate with the Accounting Team to manage sponsor accounts receivable balances;

 Assist PIs with technical and financial report submissions, as needed;  Coordinate and submit requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award modifications in compliance with sponsor guidelines and institutional policies;

 Review and facilitate processing of subcontractor invoices;

 Review effort reports and manage the annual effort certification process for assigned units;

 Monitor financial transactions to ensure allowability and compliance with sponsor and institutional requirements; 

 Maintain internal records for sponsored awards and provide metrics and reports to leadership;  Assist with institutional and sponsor audits;

 Support subrecipient monitoring and administration;

 Provide required financial data for annual and final progress reports; 

 Maintain current knowledge of sponsored research compliance regulations and communicate updates to relevant stakeholders; and

 Serve as a liaison between the Sponsored Projects Office and the Accounting Team.

 Cross-train on pre-award and compliance activities

Skills ● Interpersonal skills necessary to interact effectively and collaboratively with researchers, sponsors, ICSI management and maintain a variety of internal and external contacts. ● Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations. ● Ability to work effectively under pressures of various deadlines. ● Strong written and verbal communication skills required. Education and Experience ● A Bachelor's degree is required. ● Certified Research Administrator (CRA) / Certified Financial Research Administrator (CFRA) is preferred. ● Five or more years of grant post-award experience is required. ● Knowledge of Federal regulations governing federal grants, contracts, and cooperative agreements is required. ● Experience with Federal science and defense agencies, including the National Science Foundation and DARPA is required. Experience with the National Security Agency, Department of Energy, and National Institutions of heath is preferred. ● Experience with Cayuse suite is preferred but not required. ● Pre-award experience or comparable cross-training experience with proposal support is preferred.

Location Downtown Berkeley, CA.  Hybrid/remote work friendly. Fully remote work requiring semi-annual on-site visits will be considered.

Hours & Compensation Full-time, 40 hours per week. Salary is commensurate with experience within the range of $90,000-$110,000 per year. ICSI’s comprehensive benefits package includes: 401K, Paid time off (holiday, vacation, sick), Health (medical, dental, vision), Life and Long-Term Disability Insurance. Employees may opt to participate in our Tax-deferred Annuity Plan and Flexible Spending Account to set aside pre-tax dollars to pay for long term savings, medical or dependent care.

To Apply Please email the following to: ● Resume ● Cover letter describing your interest in the position (optional)

Application review will begin June 15 and will continue until the position is filled.

ABOUT ICSI The International Computer Science Institute (ICSI) is an independent non-profit research institute in the heart of Berkeley, California. ICSI is a place where researchers solve hard problems and help change the world. We pioneer interdisciplinary research across all areas of computer science and data science to generate fundamental insights, address societal challenges, and catalyze entrepreneurial opportunity. We foster a uniquely flexible and collaborative intellectual environment. ● It’s about big ideas. ICSI is a place for taking on daunting challenges—not “playing it safe.” Our researchers pursue questions they feel are in the public interest and advance technologies that address important societal needs. This transformative work often spans disciplines, sectors, and borders. ● It’s about solving problems, not submitting papers. Unlike industry or academia, ICSI does not have strict expectations on research output. We may write traditional research papers, but we also release software, curate datasets, build research communities, and spin out startup companies. Our researchers leverage strong ties with UC Berkeley and the Silicon Valley ecosystem to bring great ideas to fruition in whatever way is best suited to the problem at hand. ● It’s about inclusion. Visitors come from all over the world to pursue research at ICSI. We’ve hosted scientists and more than 620 postdocs from Germany, Spain, Switzerland, Finland, Italy, the United Kingdom, Holland, Israel, China, Japan, Singapore, the Philippines, Brazil, Canada, and more. We believe diverse perspectives create the best ideas. For more information please visit www.icsi.berkeley.edu

Equal Employment Opportunity ICSI is an equal opportunity employer and makes employment decisions on the basis of merit. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.