Research Administrator (III/IV)
Overview
Research Administrator (III/IV)
International Computer Science Institute, Berkeley, CA
POSITION OVERVIEW
We are seeking an experienced Research Administrator to provide lifecycle pre- and post-award grants and research/sponsored projects administration, ensuring the fulfillment of all grant or contract requirements.
This position will ensure compliance with associated local, state, federal, sponsor, and institutional policies and guidelines. This position will provide high quality customer service to researchers applying for project funding, conducting sponsored projects and research, reporting, and closing out projects.
This position reports directly to the Head of Research Administration and Innovation.
Responsibilities
The Research Administrator supports various activities within the Research Administration and Innovation Department. This position will manage the preparation of proposals, budget development, submission, post award management of grants and sponsored projects. This role will lead and/or manage a variety of functions including identifying staffing needs, equipment, regulatory requirements, resource management, process improvement, and other special projects or initiatives.
Pre-Award
Pre-Award activities include reviewing, negotiating and administering incoming externally funded grants and sponsored projects. This position will serve as the primary liaison with external sponsors and will review and submit proposals on behalf of the institution. Responsibilities include, but are not limited to:
● Assist in identifying funding opportunities and review funding opportunity announcements to prepare proposal submission.
● Manage pre-award administration of grant and sponsored projects proposals.
● Develop accurate budgets and budget justifications.
● Review proposals for consistency with institution and sponsor guidelines.
● Coordinate with collaborators (subcontracts, consultants, evaluators, vendors, etc.) to ensure that documents are current, accurate, and complete.
● Prepare and submit subaward documents to lead institutions.
● Submit proposals to sponsors and respond to post-submission requests.
Post-Award
Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, and ensuring adherence to quality standards and all policies and award regulations. Additional responsibilities include but are not limited to:
● Complete post-award administration of grants and sponsored projects.
● Process reimbursements, invoices, and procurement requests.
● Review and interpret award documents.
● Review, approve, and report expenditures.
● Manage effort commitments of project personnel.
● Regularly review award budget and balance with PIs.
● Provide data needed for progress and financial reports.
● Facilitate account close out activities.
Skills
● Interpersonal skills necessary to interact effectively with researchers, sponsors, ICSI management, and a network of internal and external contacts.
● Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations. Ability to work effectively under pressures of various deadlines.
● Strong written and verbal communication skills required.
Education and Experience
Required
● Bachelor's degree
● 4+ years of work experience with sponsored programs
● Knowledge of federal regulations governing federal grants, contract, and cooperative agreements
● Experience with science and defense agencies, including the National Science Foundation and DARPA
Preferred
● Certified Research Administrator (CRA)
● Experience with Cayuse Sponsored Projects
Location
Downtown Berkeley, CA.
Hybrid/remote work-friendly. Fully-remote work will be considered. Occasional travel will be required.
Hours & Compensation
Full-time, 40 hours per week.
Salary is commensurate with experience within the range of $70,000 - $120,000 per year, taking into consideration geographic location.
ICSI’s comprehensive benefits package includes: 401K, Paid time off (holiday, vacation, sick), Health (medical, dental, vision), Life and Long-Term Disability Insurance. Employees may opt to participate in our Tax-deferred Annuity Plan and Flexible Spending Account as a way to set aside pre-tax dollars to pay for long term savings, medical or dependent care.
To Apply
Please email the following to jobs@icsi.berkeley.edu:
● Resume
● List of references
● Cover letter describing your interest in the position (optional)
Applications will be reviewed as they are received and will continue until the position is filled.
ABOUT ICSI
The International Computer Science Institute (ICSI) is an independent non-profit research institute in the heart of Berkeley, California. ICSI is a place where researchers solve hard problems and help change the world. We pioneer interdisciplinary research across all areas of computer science and data science to generate fundamental insights, address societal challenges, and catalyze entrepreneurial opportunity.
We foster a uniquely flexible and collaborative intellectual environment.
● It’s about big ideas. ICSI is a place for taking on daunting challenges—not “playing it safe.” Our researchers pursue questions they feel are in the public interest and advance technologies that address important societal needs. This transformative work often spans disciplines, sectors, and borders.
● It’s about solving problems, not submitting papers. Unlike industry or academia, ICSI does not have strict expectations on research output. We may write traditional research papers, but we also release software, curate datasets, build research communities, and spin out startup companies. Our researchers leverage strong ties with UC Berkeley and the Silicon Valley ecosystem to bring great ideas to fruition in whatever way is best suited to the problem at hand.
● It’s about inclusion. Visitors come from all over the world to pursue research at ICSI. We’ve hosted scientists and more than 620 postdocs from Germany, Spain, Switzerland, Finland, Italy, the United Kingdom, Holland, Israel, China, Japan, Singapore, the Philippines, Brazil, Canada, and more. We believe diverse perspectives create the best ideas.
For more information about ICSI and this position, please visit us online at https://www.icsi.berkeley.edu/icsi/jobs/research-administrator
Equal Employment Opportunity
ICSI is an equal opportunity employer and makes employment decisions on the basis of merit. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission.