Research Administrator

Perform professional accounting work for University operations, including auditing, analyzing, and verifying fiscal records and reports for grants, preparing financial and statistical reports for grants, and reconciling general ledger accounts.  This position is hybrid work eligible within the Boise, Idaho area.  

The COAS Research and Creative Activity (RCA) Hub promotes the healthy, meaningful, sustainable and inclusive growth of research and creative activity by providing resources to faculty, postdocs and graduate students that support scholarship. A team of RCA administrators provides administrative support for extramural funds management, both on the front-end by assisting with proposal preparation, and on the back-end by assisting with accounting, hiring, purchasing and travel.

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

60% of Time:
● Responsible for all functions of grant management for externally funded sponsored programs
● Provide information to University managers and staff regarding policies for financial expenditures and other transactions per grant regulations
● Prepare, analyze, and/or audit financial records and documents
● Monitor grant revenues and expenditures, ensuring departmental data is recorded in the University’s financial accounting system
● Research and analyze data for accuracy, trends, and variances to ensure acceptable business practices and procedures have been followed and for compliance with federal and state laws and regulations
● Prepare and file annual financial statements for the Department and department programs
● Advise financial support staff on proper coding of expenditures, processing of accounting documents, and other accounting related activities

35% of the time:

● Pre-award management including working with Principal Investigators (PI )to draft budget and justification documents
● Post award management including travel, purchasing, and hiring responsibilities
● Communication and liaison point between research/creative activity HUB and department staff
● Budget management/reconciliation of awards, provide regular budget updates to PIs
● Serve as liaison and active partner between PIs, Office of Sponsored Programs, research groups, and other departments; respond to inquiries.
● Coordinate Budget adjustments, payroll corrections, journal entries
● Participate in project closeout process including compiling information and documents needed for audit inquiries.

5% Other duties as assigned.

● Experience preparing financial and/or auditor statements, schedules and reports.
● Experience interpreting, applying and explaining complex laws, codes, regulations or ordinances.
● Knowledge of governmental accounting practices and principles
● Attention to detail
● Experience in effective data presentation using Excel and/or other spreadsheet computer applications
● Demonstrated experience in financial analysis and budget management
● Attention to detail with ability to multitask
● Ability to effectively plan and organize day to day operations
● Strong verbal and communication skills

● Bachelor’s degree or equivalent plus 2 years experience

Preferred Qualifications: