Grant Administrator IV (College of Public Health and Social Work) – 533238

Overview

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university withcolleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios.FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums:Patricia & Phillip Frost Art Museum, theWolfsonian-FIU, and theJewish Museum of Florida-FIU. FIU is a member ofConference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visithttp://www.fiu.edu/.

Grant Administrator IV (College of Public Health and Social Work) – 533238

Job Summary:

Assists the Director of Research Administration and the Director of Budget with financial administration, management, federal cost principles compliance, generally accepted accounting principles and audit compliance, and stewardship of the College's research portfolio including, but not limited to research awards, research foundation funds and all research derived funds. Provides compliance and oversight by monitoring budgets and spending, approves expenditures and provides ethical management of funds.

• Provides financial oversight for College Research funds. Serves as liaison with internal and external entities for research related reporting. Develops and communicates College research business procedural manual. Provides and ongoing research budget updates to Dean, Associate Deans, Chairs and Director. Manages multiple fiscal and accounting functions within research administration and recommends procedures to effectively administer post award and ensure compliance with internal control procedures, accounting best practices and research guidelines. Monitors and tracks sponsored project and research derivative budgets and variance, cost-sharing (salary cap, voluntary and involuntary), subcontracts, consultants, clears budget exceptions, and prepares relevant budget modifications. Monitors expenditures and reviews expenditure pattern for accelerated or delayed expenditures. Forecasts expenditures for sponsored and research derivative fund and meets regularly with Principal Investigators for fiscal guidance. Reviews the monthly reconciliation and financial transactions of research related funds (external award, Facilities and Administrative, Miscellaneous, Research Salary Savings, and Research Residual Funds) to ensure accuracy and compliance and addresses notes issues accordingly.
• Assists PI's on budget development for award actions, interpretation of Notice of Awards for fiscal terms and conditions such a, but not limited to staffing on projects/personnel costs, purchases of equipment, salary cap and cost share, subcontracts and consulting. Agreements (domestic vs foreign), vendor set up for professional fees, pre-award requests and other such items, reviews FIU policies and procedures with PI's.
• Reviews award letters for compliance terms and conditions. Assists with administrative functions related to the contract terms and conditions such as, but not limited to IRB, IACUC, IBC, budget restrictions, sponsor requirements, carryover restrictions and F&A implications. Reconciles initial budget input by Division of Research and reviews such budget with the Award's Principal Investigator (PI).
• Monitors and manages effort allocations and cost-sharing on grants. Works with PI's to assure proper effort is applied to faculty contracts during calendar, academic and summer terms. Projects and calculates actual research salary savings by maintaining matrix of effort by grant and personnel. Facilitates hires and terminations on research. Works with confidential personnel and financial data.
• Reviews and approves for fiscal and research compliance all research related transactions, but not limited to, purchasing, subcontracts and consulting agreements, professional fees quotes and invoices. Travel, student tuition, student stipends, personnel hiring, employee reimbursements, oversees reimbursements, participant incentive requests and related payments & reimbursement. Works with purchasing and travel departments to expedite tasks related to research. Provides resolution for budget exceptions.
• Works with Division of Research post award to close out expired grants, grant transfers, award continuations, no-cost extensions, financial closing/transfer of charges, completes and submits to DoR Post-Award Representative final cost share documentation and the Federal Financial report of expenditures. Serves as a liaison for audit requirements and/or requests.
• Collaborates with the Division of Research post award to initiate documents for new award set up, award continuations, close out expired grants, grant transfers for new faculty and faculty separations, no-cost extensions, financial closing/transfer of charges, completes and submits all documents and forms to ORED Post Award Representative and Controllers Offices as necessary. Serves as Post Award fiscal record keeping, including PI progress/final Federal Financial Report of expenditures with projections. Serves as a liaison for document requests pertaining to research audits.
• Assist the Director of Research Administration and Division of Research on resolving issues encountered in research labs and other physical research space.
• Manages multiple fiscal and accounting functions. Interprets fiscal and accounting administrative rules and policies. Assists in the design and anticipates new internal forms to facilitate and improve operations and streamline required approvals and procedures to effectively administer programs and ensures compliance with internal control procedures and accounting best practices.
• Assists Director of Research Administration in preparing Research Metrics for ASPPH Reporting . Assists Director of Research Administration with monthly Research College Reports, Annual Kick-off Reports, and Annual Performance Metrics Collaborates with Units across the university in maintaining joint research awards Mentors and trains new hires on research best practices and daily research activities.

Minimum Qualifications:

Bachelor's degree and six (6) years of grant or contract administration experience OR Certified Research Administrator (CRA) and six (6) years of grant or contract administration experience OR equivalent combination of education and ten (10) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications: Experience in Finance.

Salary: $75,000 - $80,000

Work Schedule:

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements:

Criminal Background Check

Veterans Preference:

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID #533238. 

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.