Sr. Sponsored Projects Specialist

Overview

Job Req ID:  115179

Sr. Sponsored Projects Specialist

We are seeking a Sr. Sponsored Projects Specialist plays a pivotal role in supporting the Johns Hopkins University Research Administration (JHURA) by addressing inquiries and managing workload assignments. This position is integral to the proposal submission process, ensuring compliance by reviewing proposal budgets and other research administration documentation. The Specialist also interprets sponsor requirements, manages award processes, and facilitates award documentation for account setup. This role supports various departments across JHURA, which oversees research administration for numerous schools and centers, including the Bloomberg School of Public Health, Whiting School of Engineering, Krieger School of Arts and Sciences, School of Nursing, School of Education, Carey Business School, Academic and Cultural Centers, School of Advanced International Studies, Peabody Conservatory, Bioethics Institute, Jhpiego, and the Applied Physics Laboratory

 

Specific Duties & Responsibilities

  • Provide advice and counsel to faculty and staff during proposal preparation stage. Review proposals for completeness and compliance.
  • Review and process incoming awards.
  • Manage workflow process for assigned awards in the JAWS database.
  • Review, interpret sponsor requirements, regulations, and institutional policy intersections for proposals and post award.
  • Evaluate and coordinate processing of responses to faculty and sponsors regarding proposals and awards.
  • Ensure policies are met, correct cost rates are applied, appropriate forms are completed and returned to department or submitted electronically through grants.gov, research.gov, or other electronic means.
  • Read and interpret grant and contract program announcements.
  • Apply knowledge of federal regulations and policies on research compliance (human subjects, animal, etc.).
  • Understand relevant issues and processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
  • Verify that all required steps have occurred, assembled for review, and are complete.
  • Ensure Fibi and JAWS data integrity.
  • Prepare agency letters (JIT, IRB training certifications, etc.).
  • Serve as lead administrative user of the various electronic systems used for research administration (e.g. Fibi, Oculus, SAP, eCommons).
  • Recommend and enhance procedures, and administratively coordinate implementation of new or modified systems.
  • Assist with conversion of paper processes into a comprehensive electronic records system.
  • Other duties as assigned.

 

Additional Applicable Information

  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position.
  • If an employee does not successfully complete the program, no additional experience will be applied.


Minimum Qualifications
  • Bachelor's Degree in related discipline.
  • Must have at least three years of related experience, including at least one year working in a sponsored research environment.


Preferred Qualifications
  • Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline driven environment.
  • Must demonstrate excellent verbal and written communication skills.
  • Must demonstrate experience with budget/pre-award process.
  • Must have expert knowledge of Excel.
  • Having experience with SAP and Fibi would be a plus.

 


 

Classified Title: Specialist-FIN-Grants 
Job Posting Title (Working Title): Sr. Sponsored Projects Specialist   
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 am - 5:00 pm 
Exempt Status: Exempt 
Location: Remote 
Department name: Research Administration Ofc of  
Personnel area: University Administration 


Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Contact Information

Company
Johns Hopkins University
First Name
HR
Last Name
HR
Address
Phone
410-516-8000
Contact Email
jhurecruitment@jhu.edu
Contact URL

Background Information

Education
4-Year Degree
Years of Experience
3
Industries
  • College/University
Categories
  • Administrator or Administrative
  • Research Administrator/Manager
Work Authorization
Security Clearance
None

Target Job Information

Salary
94000
Job Type
  • Full Time