Lead Grants and Contracts Analyst

Overview

Lead Grants and Contracts Analyst

University Corporation at Monterey Bay

Salary: $85,000.00 - $90,000.00 Annually

Job Number: 2024-00029

Location: Ryan Ranch Office- Monterey, CA

Department: Accounting

Description


Lead Grants and Contracts Analyst

Auxiliary Accounting - Post Awards

Priority Screening Deadline: September 9, 2024, all positions are open until filled

The University Corporation at Monterey Bay (“Corporation”): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

The University: California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.

The Community: Monterey, with its moderate Mediterranean climate, is a diverse community on the picturesque central coast of California and rich in agriculture. Miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys are characteristics that contribute to the quality of life enjoyed by over 432,000 residents and millions of visitors. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach - possibly the world's most famous golf course, it's easy to see why so many choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.

POSITION SUMMARY

Under the general direction of the Post-Award Manager, the Lead Grants Analyst serves as the prime

contact and provides lead work direction to other professional or administrative staff with matters of

significant and unique complexity relating to the fiscal, administrative and regulatory management of

grants, contracts and sponsored programs. This position works closely with the Post-Award Manager,

and serves as back-up during absences or as needed.

Examples of Duties


ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:

• Provides post award administrative support including, account establishment, expenditure approvals, financial detail and reporting requirement information. Monitors for allowability on contracts, internal controls and compliance management.
• Participate in award set-up meetings with the principal investigators and pre-award Sponsored Programs Office to gain a full understanding of the criteria and requirements necessary to manage each award.
• Assists Post-Award Manager with the development and implementation of post-award operational and administrative policies.
• Enter journal entries and budgets and coordinate monthly analysis of variances in indirect cost allocations.
• Oversee staff invoicing and reporting to ensure timeliness and accuracy.
• Facilitate Post Award open office hours, training and workshops for the department and campus community.
• After evaluating a wide variety of financial and administrative issues, formulate alternative solutions and make recommendations for changes.
• Advises Principal Investigators (PIs) and project administrative support on specific agency requirements and guidelines to assist in the financial and compliance oversight of the sponsored research projects.
• Ensure compliance with Federal regulations, University and Corporation policies, and other contractual requirements.
• Oversee distribution of financial reports to Principal Investigators and other responsiblepartiesas needed/requested.
• Monitor over/under-spending on projects and notify responsible parties of any issues.
• Assist with agency and accounting audits of grants and contracts and the preparation of the annual HERD survey.
• Develops and administers training to Post Award Staff and provides guidance to Post Award staff as the need arises.
• Supports hiring, training, motivating, and evaluating staff members.
• Supports developing, implementing, improving, and enforcing, policies, and department controls to increase accuracy and efficiency.
• Coordinate with various campus departments regarding documentation of sponsored projects and make sure departments are processing such documents appropriately.
• Assist and serve as the back-up to the Post-Award Manager as needed.

OTHER FUNCTIONS

• Promotes and maintains an atmosphere of excellent internal and external customer service and positivity within the accounting department and the campus community.
• Assists in other areas of Auxiliary Accounting as needed.
• Performs other duties as assigned.

PHYSICAL WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

WORK LOCATION

• Hybrid Position
  
  • 95% remote/5% in office - following the initial training period.
  • Position location may change based on CSU expectations and department needs.
• Work Location: 8 Upper Ragsdale Drive, Monterey, CA

KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of financial record-keeping methods, procedures, and practices. Working knowledge of governmental accounting methods and related laws, rules, and regulations. Technical and working knowledge of government regulations, cost principles and administrative requirements applicable to contracts and grants, including, but not limited to, FAR, CFR, and other research compliance requirements. Knowledge of and ability to apply appropriate regulations to specific grants. Familiarity with F&A costs, assessing these costs, and verifying F&A cost rate calculations. Ability to analyze and interpret accounting data, and prepare clear, accurate financial reports. Ability to utilize problem-solving techniques in finding solutions to complex problems. Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures. Ability to make sound decisions and recommendations regarding grant budget activities. Ability to communicate effectively, both orally and in writing. Ability to set priorities and meet deadlines. Ability and dedication to providing high quality customer service. Ability to work collaboratively with University and Auxiliaries staff, faculty, students, and external constituent groups. Demonstrated skill and ability to train, provide direction, and supervise staff.

SPECIALIZED SKILLS

This position requires a significant emphasis on customer service, financial monitoring, forecasting, understanding, interpretation of complex federal regulations, and internal policies and procedures. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.

Qualifications


MINIMUM QUALIFICATIONS

Education and Experience:

Equivalent to a Bachelor's degree and 5 years of contract and grant administration or work experience at an institution of higher education? or equivalent combination of education and experience.

DESIRABLE QUALIFICATIONS

• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
• Working with Federal/State grants and contract administration preferably in Higher Education and knowledge of Federal/State grants and contract regulations, highly desirable. Experience using PeopleSoft and supervisory experience is preferred.

Special Conditions of Employment


SPECIAL CONDITIONS OF EMPLOYMENT

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available here.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are “at-will” employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Sensitive Positions - This position has been designated as a sensitive position with:

• access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
• control over campus business processes, either through functional roles or system security access

FERPA:

• This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.

Clery Act:

• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
• Work in a campus police or security department
• Are responsible for campus security
• Are designated as the contact for reporting criminal offenses
• Have significant responsibility for student and campus activities

Questions can be sent to: hr_corporation@csumb.edu.

SALARY AND BENEFITS

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.

The hourly hiring range for this position is $85,000 - $90,000. Classification: Grade 7, Staff. This is an exempt position and as such not eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide for details about sick time, vacation, and holidays.

The Corporation also offers access to CSUMB's Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

How to apply:

All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.



To apply, please visit https://www.schooljobs.com/careers/csumb/jobs/4616650/lead-grants-and-contracts-analyst












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