Research Administrator - Intermediate (Post Award, Remote-friendly)

Overview

Research Administrator - Intermediate (Post-Award)

International Computer Science Institute, Berkeley, CA

POSITION OVERVIEW

We are seeking to hire an Intermediate level Research Administrator (post-award) to provide post-award support using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award. This position interacts regularly with and provides high quality customer service to researchers conducting sponsored research and ensures adherence to quality standards and all policies and award regulations.

The Intermediate Research Administrator reports directly to the Head of Research Administration and Innovation.

Responsibilities

The Intermediate Research Administrator will be responsible for managing post-award activities. Upon award acceptance, the Intermediate Research Administrator will define account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. The incumbent will apply federal and institution rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.

Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award following the timelines. Interacts regularly with PIs and staff  conducting sponsored research, providing high quality customer service and ensuring adherence to quality standards and all policies and award regulations.

Additional responsibilities include but are not limited to:

• Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract;
• Complete financial reports to be sent to sponsor, as required by the award terms and conditions;
• Complete invoice and prepare for sponsor (as needed);
• Assist PIs with non-financial report submissions, as necessary;
• Coordinate and submit requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensure all requests are done in compliance with sponsor guidelines and institution policies;
• Facilitate the approval of invoices to pay subcontractors;
• Review effort reports and manage quarterly effort certification process for assigned units;
• Ensure compliance with institutional policies and federal and non-federal regulations for research;
• Be the primary point of contact for researchers and work collaboratively with other members of the administration team to provide seamless service; and
• Maintain internal records for research awards and provide metric reports to leadership.
  

Skills

• Interpersonal skills necessary to interact effectively with researchers, sponsors, ICSI management and to maintain a variety of internal and external contacts.
• Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.  Ability to work effectively under pressures of various deadlines.
• Strong written and verbal communication skills required.

Education and Experience

• Bachelor's degree is required.
• Certified Research Administrator (CRA) is preferred.
• Four + years of work experience in an academic and/or research institute environment is required.
• Knowledge of federal regulations governing federal grants, contract, and cooperative agreements is required
• Experience with science and defense agencies, including the National Science Foundation and DARPA is required.

Location

Downtown Berkeley, CA. 

Hybrid/remote work-friendly.  Fully-remote work will require occasional travel.

Hours & Compensation

• Full-time, 40 hours per week.
• Salary is commensurate with experience within the range of $55,000-75,000 per year.
• ICSI’s comprehensive benefits package includes: Retirement, Paid time off (holiday, vacation, sick), Health (medical, dental, vision), Life and Long-Term Disability Insurance. Employees may opt to participate in our Tax-deferred Annuity Plan and Flexible Spending Account as a way to set aside pre-tax dollars to pay for long term savings, medical or dependent care.

To Apply

Please email the following to jobs [at] icsi.berkeley.edu:

• Resume
• List of references
• Cover letter describing your interest in the position (optional)
  

Application review is ongoing and will continue until the position is filled. 

ABOUT ICSI

The International Computer Science Institute (ICSI) is an independent non-profit research institute in the heart of Berkeley, California. ICSI is a place where researchers solve hard problems and help change the world. We pioneer interdisciplinary research across all areas of computer science and data science to generate fundamental insights, address societal challenges, and catalyze entrepreneurial opportunity.

We foster a uniquely flexible and collaborative intellectual environment.

• It’s about big ideas. ICSI is a place for taking on daunting challenges—not “playing it safe.” Our researchers pursue questions they feel are in the public interest and advance technologies that address important societal needs. This transformative work often spans disciplines, sectors, and borders.

• It’s about solving problems, not submitting papers. Unlike industry or academia, ICSI does not have strict expectations on research output. We may write traditional research papers, but we also release software, curate datasets, build research communities, and spin out startup companies. Our researchers leverage strong ties with UC Berkeley and the Silicon Valley ecosystem to bring great ideas to fruition in whatever way is best suited to the problem at hand.

• It’s about inclusion. Visitors come from all over the world to pursue research at ICSI. We’ve hosted scientists and more than 620 postdocs from Germany, Spain, Switzerland, Finland, Italy, the United Kingdom, Holland, Israel, China, Japan, Singapore, the Philippines, Brazil, Canada, and more. We believe diverse perspectives create the best ideas.

For more information please visit www.icsi.berkeley.edu

Equal Employment Opportunity 

ICSI is an equal opportunity employer and makes employment decisions on the basis of merit. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.