Grant Administrator III - College of Public Health and Social Work– 533034

Overview

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university withcolleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios.FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums:Patricia & Phillip Frost Art Museum, theWolfsonian-FIU, and theJewish Museum of Florida-FIU. FIU is a member ofConference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visithttp://www.fiu.edu/.

Grant Administrator III - College of Public Health and Social Work– 533034

Job Summary:

Assists the Director in the oversight of post-award research projects to support the research initiatives of Stempel College. Works with Principal Investigators (PI's) and Office of Research & Economic Development (ORED) and stewardship of the college's research portfolio including research awards, research foundation funds and research derived funds. Prepares and maintains records of all post-award processes and works closely with PIs and ORED to ensure consistency and compliance conforming to federal, state, sponsor and university rules and regulations.

• Manages multiple fiscal and accounting functions. Interprets fiscal and accounting administrative rules and policies. Assists in the design and anticipates new internal forms to facilitate and improve operations and streamline required approvals and procedures to effectively administer programs and ensures compliance with internal control procedures and accounting best practices.
• Oversee post-award administration of large and complex contracts and/or grants for an assigned unit(s) / department(s). Serves as liaison between the Principal Investigator and the Office of Economic and Research Development.
• Reviews Travel Authorizations, Expense Reports. Assures adequate cost justifications and supporting documentation are provided/obtained and conforms appropriateness of requested costs given FIU and Sponsor policies and procedures for Expense Manager's approval.
• Develops budgets and provides guidance to faculty members on all fiscal and administrative grant related matters and submission of grant proposals. Evaluates expenditure documents according to federal, state, and university guidelines for grant permission and appropriateness.
• Assists with effort reporting certification to ensure amount budgeted and reported on projects is accurate, and process payroll transfers as necessary.
• Works alongside research and HR team to verify and complete 9-month faculty summer contracts supplement forms. Reviews and confirms availability of funding on grants for new and continuing hires on grants. 
• Process student scholarships, stipends, tuitions for assigned grants. Monitors and confirms graduate assistants funding on grants.
• Assist in the planning, directing and reporting activities of the projects administered by the research area. Interprets and implements policies and procedures as they apply to the assigned area. May recommend changes on policy and procedures as needed.
• Manages subcontracts, consulting agreements, material transfer agreements and other research agreements. Assists the PI in Agreement Request preparations to the Office of Research and Economic Development, creates requisitions and manages purchase orders for subcontracts, consulting agreements, material transfer agreements and other agreements. Reviews PI approved invoices for agreement terms (adequacy of invoices, supporting documentation submitted, request cost).
• Monitors and maintains eCERT (Research Effort) for assigned units within the College to ensure appropriate effort allocation.
• Assists the Director in monitoring grant expenditure progress, forecasts, and prepares appropriate summary reports for presentation to Principal Investigator (PI), Dean and disseminates quarterly the grant activity reports including encumbrances & in-transit items, to the PIs. Provides resolution to budget exceptions on all research-related activities.
• Collaborates with Principal investigators in reviewing and planning: award set up, expenditure projections, award terms and conditions, deliverables, progress reports, and reporting schedules. Regularly follows up with PI to assure adherence to deadlines. Formulates plan assignments and timelines.
• Manages the transfer of charges during grant close-out process and Grant Project financial closing of releasing encumbrances/payments for purchases settle advances including participant payments, confirms with PI's that subcontractors have completed their work to submit final invoice.
• Monitors and resolve budget exceptions, non-payroll transfers, budget modification, change of PI requests, Direct Charge Exemption forms, pre-award requests, and assist ORED with grant transfers from other institutions as well as carry over requests to sponsor.

Minimum Qualifications:

Bachelor's degree and four (4) years of grant or contract administration experience OR Certified Research Administrator (CRA) and four (4) years of grant or contract administration experience OR equivalent combination of education and eight (8) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications:

• Experience in the administration of pre award and post research process for grants and contracts.
• Experience with compliance and monitoring budget and spending, approves expenditures, and provides ethical management of funds.

Salary: $65, 000 - $75,000

Work Schedule:

Begin time: 8:30 AM
End time: 5:00 PM

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID #533034

Pre-Employment Requirements:

Expanded Criminal Background Check

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

https://pslinks.fiu.edu/psp/jobs/CUSTOMER/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=533034&PostingSeq=1