RSCH ADM 4 (Financial Contracts & Grants Analyst)

Overview

UC Davis
Davis, CA

RSCH ADM 4 (Financial Contracts & Grants Analyst)
Apply By Date:  08/14/2024

Financial Contracts & Grants Analyst

Under general supervision of the Director, Mouse Biology Program (MBP) this position will provide financial support for activities related to budget and forecasting, pre- and post-award contracts & grants administration, financial analysis and reporting, and recharge rate development. Independently perform high-level budgetary and financial functions for the MBP. Prepare and establish budgets, organize resources according to budgetary plans, prepare both routine and ad hoc financial reports using data from the general ledger and unit or project budgets, and forecast revenue and expenses. Coordinate and oversee the development and maintenance of Recharge Rates for the MBP. Work with the Director to develop and review the rates for recharge services and other revenue/funding sources as needed. Represent OR in the meetings and discussions as needed. Assist in the OR annual budget process including the development of presentations and the preparation of annual reports. Develop and maintain computerized databases and spreadsheets for complex analysis and graphical displays including dashboard reporting. Independently prepare detailed reconciliations, complete expense and fund transfers and make recommendations to the Director for continuous improvements in both the quality and presentation of financial information. Assist in the development of multi-year operational and capital budgets and financial plans. Ensure appropriate accounting and internal controls are maintained. Work directly with the Director, managers, and other key stakeholders throughout the organization.

Independently responsible for financial and budget management, oversight, and accountability for all intramural and extramural funds including managing both the pre-award and post-award programs for MBP academic researchers. Serve as primary point of contact for compliance consultation and as the primary resource to the MBP academic researchers for all extramural activity. Manage comprehensive pre- and post-awards including complex proposal development and submission in support of the MBP’s contracts & grants portfolio. Independently manage interaction and liaison work with Sponsored Programs, National Institutes of Health and other sponsoring agencies, collaborating academic institutions, administrators and academic researchers within the MBP at all levels to ensure the proper administration of federal and private funded contracts and grants.

Ensure compliance with sponsor and University Policy & Procedures for all business processes and all intramural and extramural funding on behalf of the MBP researchers.

Oversee implementation and management of various aspects of the business operations including accounts receivables, development and maintenance of the customer database, external client business agreements, Service Level Agreements (SLAs), Memorandum of Understandings (MOU), service contracts, and warranty agreements.

One-year contract with possibility of extension.

RECRUITMENT PERIOD ONE MONTH: Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the apply by date.

Qualifications
Minimum Qualifications
For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor’s degree in accounting/finance or other related fields or equivalent work related experience.
• Demonstrated experience with pre-award research administration and grant application preparation including preparing and submitting proposals for contracts and grants to extramural sponsors using campus and extramural sponsor electronic Research Administration (eRA) systems (e.g., NIH ASSIST).
• Experience with post award accounting and financial reporting and internal audits of grants and contracts to ensure compliance with institutional and funding agency requirements, including NIH.
• Experience interpreting, negotiating, researching, analyzing, explaining and applying contract and grant policies for state, federal and other funding agencies (e.g., NIH), including budgeting processes, financial reporting requirements and policies regarding the use of funds.
• Experience performing high-level financial management tasks in a multi-fund source environment. This includes experience handling budget, rate development, contracts & grant administration, and financial reporting in a business environment; analyzing budget proposals and policies; reconciling ledgers; developing recharge rates and operational budgets including a clear understanding of federal guidelines for recharge rate methodology development.
• Experience in financial analysis and business management, including experience performing high-level analysis of complex data to facilitate forecasting, decision-making and strategic planning; working with databases, web-based accounting and information systems, and complex spreadsheets; using Microsoft Excel and other common programs to distill relevant financial and statistical information from large data sets, prepare financial reports, and present the information for financial reporting (experience with other similar spreadsheet and presentation programs may be considered equivalent).
• Demonstrated oral and written communication skills appropriate for individual, group and formal presentations, to interact effectively with diverse communities and senior leaders to present complex data, prepare analytical reports, proposals, and correspondence to facilitate decision-making at appropriate times, such as at quarterly financial meetings.

Preferred Qualifications

• Experience with university budgets and budgetary structures.
• Experience with university financial systems such as AggieEnterprise and PPMS.
• Progressively responsible experience as a budget, financial, and/or contract & grant analyst.
• Experience identifying potential research opportunities and knowledge of funding research resources.
• Experience serving as departmental compliance officer for federal awards, state and private foundation awards and industry awards.
• Ability to employ mathematical, statistical, analytical and problem solving skills to identify problems, analyze and compile data, present financial data and recommend solutions and contingency plans in a meaningful and useful format.
• Organizational skills to work with changing priorities and demanding workload and to use judgment to make logical decisions.

Key Responsibilities

• 30%, BUDGET, FINANCIAL ANALYSIS & REPORTING, FORECASTING, & RECHARGE RATES
• 25%, PRE-AWARD MANAGEMENT
• 20%, POST-AWARD MANAGEMENT
• 20%, OPERATIONAL MANAGEMENT
• 5%, COMPLIANCE & TRAINING

Department Overview
The UC Davis Mouse Biology Program (MBP) is an academic resource providing scientific expertise and consultation, technological assistance, dedicated infrastructure, and educational support to the academic community in the development, application, and use of genetically altered mice for biomedical research on diseases, behavioral abnormalities, and developmental disorders. Our mission is to serve as an innovator in mouse models and genomic services that advance human and animal health through education, research, and discovery.

Position Information

• Salary or Pay Range: $82,900.00 – $152,900.00 /annual
• Salary Frequency: Monthly
• Salary Grade: 23
• UC Job Title: RSCH ADM 4
• Number of Positions: 1
• Appointment Type: Contract
• Percentage of Time: 100%
• Shift Hours: Manager will advise
• Location: Davis, Ca           
• Union Representation: No
• Benefits Eligible:  Yes
• Hybrid/Remote/On-Site: On-site (see ‘work environment’ section)

Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:  https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family’s needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Work Environment

• Vacation is restricted and/or limited during peak work periods such as fiscal close mid-June through mid-July.
• This position may be eligible for flexible work arrangements including flex schedule and/or hybrid/remote.
• Work in a busy office with constant interruptions, traffic, and noise from computers, printers, ringing telephones, and conversations.
• Travel between campus locations, and between on- and off campus locations to meet with various stakeholders.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

To view full job description and submit an on-line application visit UC Davis Career Opportunities at:
http://50.73.55.13/counter.php?id=286626
Job ID #70767

The University of California, Davis is an Affirmative Action/Equal Opportunity Employer

Diversity, Equity, Inclusion and Belonging
At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:
https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit:
https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere