Contract & Grant Administrator

Overview

The Palo Alto Institute for Research and Education, Inc. (PAIRE) is currently seeking an experienced research grants professional for our administrative office. The person in this position will have the opportunity to work in the field of sponsored research managing an assigned grant portfolio from pre-award through close out.

The organizational culture at PAIRE is to offer excellent service and support to the investigators at VA Palo Alto Health Care System, many of whom have faculty appointments at Stanford University. Our researchers appreciate the personalized service that we are able to provide.

If you need special assistance or an accommodation to apply for a posted position with PAIRE, contact our Human Resources department at 650.858.3970.

NOTE: To be considered for this position you must include a cover letter stating how your qualifications meet the responsibilities of the job, a resume and 3 professional references.

Responsibilities
Manage assigned portfolio of grants, contracts and other accounts from pre-award through close out;

Work closely with Principal Investigators to process grant proposals and prepare budgets to assure compliance with sponsor requirements;

Facilitate the negotiation and processing of sub awards, their amendments and renewals;

Develop budgets for clinical research agreements;

Review contract and grant terms and conditions before acceptance by Chief Operating Officer and Executive Director;

Maintain databases, records and files of funded research and effort reporting/certification;

Interface with Principal Investigators, sponsors and other staff to provide requested information and answer inquiries;

Monitor and prepare reports to sponsors;

Work closely with accounting staff to assure timely billing/collection;


Review and coordination of funds flow to assure timeliness and appropriateness of expenditures, e.g., account set-up, approving purchase orders, billing, sponsor financial reporting, and award closeout.

Qualifications and Skills
Bachelor's degree in business, accounting or a related field, or equivalent experience;

Two to five years’ experience in NIH proposal preparation / submission processes;

Demonstrated knowledge of sponsored project related compliance including extensive knowledge of federal regulations such as OMB Circulars A-110, A-122 is required;

Ability to perform moderately complex financial analysis and reporting;

Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports;

At least two to five years’ experience in managing complex financial accounts and funds, including cost projection and budgeting;

Excellent communication and organizational skills;

Exceptional ability to handle multiple tasks while demonstrating attention to detail;

Ability to work effectively and collegially in a team environment, which includes but is not limited to, Principal Investigators, administrators, sponsors, and co-workers;

Flexible and team oriented with ability to work collaboratively with others and/or work independently to meet periodic deadlines;

Demonstrated commitment to excellence in customer service and performance.

Salary range is $50,000 – $70,000 annually, DOE.

This is a full-time position eligible for all PAIRE’s benefits, including group medical coverage, generous 401(k) plan, vacation and holidays.

Benefits Include:
Medical, Dental, Vision & Life Insurance
Holidays, Vacation & Sick Leave
Flexible Spending Accounts (Medical & Dependent Care)
401(k) Retirement Plan
Employee Assistance Program

How to Apply:
To be considered for this position you must include a cover letter stating how your qualifications meet the responsibilities of the job, a resume and 3 professional references.
Apply on the Jobs page of www.paire.org or follow this link:

http://www.paire.org/jobs/jobs.asp?ItemID=225&CategoryID=131

Contact Information

Company
Palo Alto Institute for Research & Education, Inc.
First Name
Mary
Last Name
Thornton
Address
Phone
(650) 852-3323
Contact Email
mary@paire.org
Contact URL

Background Information

Education
4-Year Degree
Years of Experience
3
Industries
  • Non-Profit
Categories
  • Administrator or Administrative
  • Grants and Contracts
  • Research Administrator/Manager
  • Sponsored Projects/Programs
Work Authorization
Authorized to work in the US
Security Clearance
None

Target Job Information

Salary
60000
Job Type
  • Full Time