Grants Administrator




  • Responsible for working with faculty and students to prepare research grants and fellowship applications to the NIH, other federal and state agencies, public and private organizations and foundations; including but not limited to budget preparation, preparing proposal packages via Cayuse, eRA Commons, agency portals, etc.;
  • Responsible for directing grant approvals through the system and subsequent electronic transmissions and manual submissions to grant-awarding agencies;
  • Manages all other pre-award functions;
  • Track grant deadlines and progress report due dates;
  • Compiles and maintains detailed reports on active, submitted and pending grants; assist faculty with other support information;
  • Audit monthly ledgers to determine accuracy and monitor spending activities;
  • Maintains list of animal research protocols, environmental health and safety forms, etc.
  • Monitors and disseminates information concerning guidelines and regulations for grant applications including eligibility, use of human subjects, animals, changes in forms, etc.;
  • Works with the Department Administrator to assure customer service and smooth flow of financial data and post-award information including:
  • Effort reporting through the electronic system to assure accuracy and proper distribution of funds and effort and the training of PIs in the use of the system to certify their individual effort;
  • Assists with other post-award functions
  • Preparing changes of effort and funding documentation/requests as needed;
  • Handling close-out and expired funding issues; provide budgetary and grant-related information to Research Finance and other departments as needed

Scope of Responsibility

  • The key internal contacts with which the incumbent will have regular interactions will include a variety of departments across the college including but not limited to: Research Finance; Office of Grant Support and IACUC, EH&S and IRB.
  • This position requires independent action within established financial and management guidelines; anything outside of these procedures will require discussion with the department administrator.
  • Externally, this position requires contact with grant award officers and program officers in grant-awarding agencies and foundations whenever needed.



  • A BA/BS in business administration or other related field is required.
  • Minimum 3-5 years prior related experience in the pre- and/or post award function, specifically with NIH.
  • Experience in grant and contract financial management in a research environment is strongly preferred.


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Contact Information

Albert Einstein College of Medicine
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Background Information

4-Year Degree
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Security Clearance

Target Job Information

Job Type
  • Full Time