Grants Manager

Overview

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $85,000 to $95,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director of Finance and Administration of the Electrical Engineering Department, the Grants Manager plays a crucial role in ensuring effective pre- and post-award grants management for Principal Investigators (PIs) in the Department of Electrical Engineering. Collaborating with a team of grants professionals, this position oversees the entire grants lifecycle, from proposal preparation and submission to post-award financial management and compliance. The Grants Manager is responsible for financial and administrative aspects, ensuring adherence to School and University policies.

Responsibilities

• (50%) Post-Award Support:

  Grant Account Management:  Develop and monitor a comprehensive dashboard of grant portfolios for departmental PIs. Proactively manage project expenses, identify trends, and recommend budget modifications to ensure compliance.

  Subcontracts:  Collaborate with PIs and Columbia offices to prepare and process subcontracts, ensuring timely receipt of award documents, invoicing, and final account closeout.

  Agency Reporting: Work with PIs and SPA on mid-award reports, projecting budgets, ensuring compliance, and preparing reports on grant-funded activity.

  Closeout: Provide post-award closeout support, including cost-share and administrative matters.

  Internal Collaboration & Records Management: Liaise with central offices, collaborate with external departments, and ensure financial activities align with University and agency guidelines

• (30%) Pre-Award Support:

  Budget Preparation and Proposal Development: Review and assist in the preparation of grant applications, contract proposals, and related documents, ensuring compliance with departmental, School, and University policies.

  Negotiation and Award Review Support: Guide and provide administrative support for PIs in reviewing and negotiating awards, serving as the point of contact for grant matters.

  Monitoring Proposal Status: Actively monitor proposal status, coordinating with relevant offices to establish and revise accounts in a timely manner.

  Other Pre-Award Support: Assist PIs in all aspects of pre-award grants management to ensure timeliness, accuracy, and compliance.

• (15%) GRA/DRA appointments:

        Ensure compliance with School and University policy regarding financial aid grant support.

• (5%) Other related duties:  Perform related duties and projects as assigned when requested.

Minimum Qualifications

• Bachelor's degree in business administration or equivalent.
• Three to five years of grant-related experience, including managing grant finances, budgeting, and accounting.
• Proficiency in Columbia University electronic systems (ARC, FDS, RASCAL, FinSys, and legacy applications).
• Strong attention to detail and organizational skills.
• Ability to take initiative, establish priorities, and work under pressure with good judgment and discretion.
• Excellent computer skills, including high-level spreadsheets (e.g., Pivot tables, v-look ups, macros, graphics, forecasting).
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Bachelor’s degree in Accounting or Finance or MBA preferred.
• Advanced knowledge of GAAP and Uniform Guidance Principles strongly preferred.
• Experience in a university setting is preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.