Grants Manager and Fiscal Officer (id:84450)


Statement of the Job:

This position involves duties in the pre- and post-award management of Maine Sea Grant’s federal awards from the National Oceanic and Atmospheric Administration (NOAA) National Sea Grant Program, along with post-award management of additional grant competitions administered by and through Maine Sea Grant. Duties also include pre- and post-award grant management activities related to extramural funding from other public and private institutions. The position requires excellent oral and written communication skills necessary to collaborate effectively with other Maine Sea Grant, NOAA, and University of Maine administrators, and all awardees to manage and supervise all fiscal activities of the department. Typical hiring range for this soft-money funded position is $55,000 to $60,000 commensurate with qualifications and experience.


Complete Job Description


About the University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here.




  • Bachelor’s degree in business management, accounting, or related field or an equivalent mixture of post-secondary education and relevant work experience.
  • Expert in developing management systems and process documentation.
  • Demonstrated experience building and managing project budgets.
  • Demonstrated experience with federal grants guidance, rules, and regulations.
  • Demonstrated ability to collaborate and communicate effectively with internal and external constituencies.
  • Demonstrated experience using Google Office suite; e-mail; spreadsheets; word processing; electronic databases; and accounting software.
  • Advanced skill with spreadsheets



  • Advanced knowledge of federal grants guidance, rules, and regulations.
  • Demonstrated use of grant system web portals, e.g.,, etc.
  • Demonstrated ability to exercise independent judgment and initiate and manage multiple projects and meet deadlines.
  • Demonstrated flexibility in prioritizing as unexpected demands arise.
  • Experience with UMaine systems and processes.
  • Experience with FileMaker or other database software.


Other Information:

Materials must be submitted via this link. You will need to create a profile and application; upload:

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references


You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.


Search Timeline is as follows:
To receive full consideration, applications must be received by: July 8, 2024
Screening interviews to begin no earlier than: July 15, 2024
On-site interviews to begin no earlier than: July 22, 2024
Tentative start date: August 1, 2024


For questions about the search, please contact search committee chair Gayle Zydlewski at or 207-581-1422.


The successful applicant is subject to appropriate background screening.


In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).



Fiscal Year (12 Months)

Required Documents:

Cover Letter, References, Resume/CV





Sea Grant - OSG

Bargaining Unit:


Salary Band/Wage Band:



Orono ME

Contact Information

Maine Sea Grant
First Name
Last Name
207 581-1422
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
  • College/University
  • Research Administrator/Manager
  • Finance, Operations
Work Authorization
Security Clearance

Target Job Information

Job Type
  • Full Time