Research Administrator, Grants and Contracts


The University of Nevada, Las Vegas invites applications for Research Administrator, Grants and Contracts, UNLV Sponsored Programs - Pre-Award [R0142713].

UNLV Administration offers eligible employees the opportunity to work remote from home, in the office, and/or on a flexible schedule.


The Research Administrator is responsible for the review and set up of grants and contracts for research, service projects, and other creative activities. This position acts as the liaison between the faculty and the sponsors. The Research Administrator manages a high volume, complex portfolio and performs the following duties:


  • Reviews awards and non-competitive proposals for accuracy and compliance
  • Works with the faculty to obtain necessary documents in order for Contract Manager to review and negotiate contracts
  • Obtain fully executed award documents and prepares internal documentation for award entry into Workday
  • Enters new awards, amendments, corrections and other data entries into Workday
  • Administers sponsored program awards for programmatic compliance
  • Reviews budgets and any changes in scope of work or personnel during life cycle of awards
  • Act as the liaison between the faculty and the sponsors and serve as the UNLV Point of Contact
  • Assist faculty with award-related questions
  • Aids with developing and providing relevant training and presentations to faculty and staff
  • Manages the transfer process of awards into and out of the university
  • Prepares Subaward agreements


Primary Job Duties

  • Review terms and conditions for all agreements other than contracts on behalf of the University. Responsible for getting agreement fully executed by both parties
  • Formal acceptance of grants; ensures grant terms are compliant to institution
  • Compares proposal with agreement and makes sure agreements are accurate with appropriate scope, budget, and term and conditions
  • Ensures any projects with compliance components have all of the proper documentation and that all internal and external procedures and policies have been followed
  • Enters awards and amendments into Workday for review; responsible for the data entry of all corrections into Workday – editing of data, additional terms and conditions, uploading documents, adding additional award lines
  • Preparation of subcontracts to other institutions and other entities so that project work can be done and monitored efficiently
  • Must flow down provisions from prime award and conform to NSHE policy. Incorrect subcontracts can cause audit, invoicing and legal complications
  • Assist in training other research administrators, faculty and administrators to understand and develop grant knowledge
  • Ensure the research and other sponsored programs community receives an appropriate level of grants management training





  • Knowledge of the functional areas of sponsored programs administration (pre-award through closeout)
  • Good general sense of the nature of research in all academic disciplines
  • Possess extensive experience working with NIH, NSF, DOE, NASA platforms
  • Possess extensive knowledge of major funding sources and their policies and procedures
  • Possess advanced knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform guidance and audit regulations that pertain to institutions of higher education





  • Experience with Microsoft Office
  • Intermediate Level in Excel
  • Professional Writing Skills
  • Experience with various sponsor portals





  • Workday experience





  • Demonstrated ability to work with and make decisions concerning funding and contractual matters
  • Demonstrated ability to interpret policies and act independently in a highly complex regulatory/fiscal environment



The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.



This position requires a Bachelor’s Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 1-3 years of experience in Research Administration in review of contracts, and administering a portfolio of awards. Credentials must be obtained prior to the start date.



3- 5 years of a University setting with research administration or related professional experience. College, Department grant administrator is a plus. Workday experience. Cayuse experience. Certified Research Administrator (CRA).



Salary competitive with those at similarly situated institutions. Salary range $60,000 - $67,000, dependent on experience.



  • Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays
  • Excellent health insurance including medical, dental and vision
  • No state income tax
  • Comprehensive retirement plans and voluntary benefits programs
  • Tuition discounts at Nevada System of Higher Education (NSHE) schools
  • Tuition discounts for spouses, domestic partners, and dependents




Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates’ materials will begin on June 7th, 2024.

Materials should be addressed to Hallie Lyons, Search Committee Chair, and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or



Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

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Contact Information

First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
  • College/University
  • Non-Profit
  • Government
  • Administrator or Administrative
  • Department Administrator
  • Grants and Contracts
  • Research Administrator/Manager
  • Sponsored Projects/Programs
Work Authorization
U.S. Citizen
Security Clearance

Target Job Information

Job Type
  • Contract