Pre-Award Grant and Contract Coordinator


Job Summary

Central Washington University is recruiting a Pre-Award Grants and Contract Coordinator to join our Graduate Studies & Research team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $47,688 - $64,092 annually plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.  

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~10,000 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year.  In addition, for the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here.

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave.

The Role:

The Grant and Contract Coordinator advises and assists faculty and staff in preparing and submitting grant/contract proposals, including developing and approving budgets, and ensuring compliance with all university and agency guidelines. The Coordinator conducts preliminary fiscal and administrative reviews and negotiates with funding agencies on behalf of CWU regarding the specific terms and conditions of grant and contract awards. The Coordinator advises faculty and staff on and coordinates with post-award as necessary. All employees are expected to support CWU's commitment to diversity and to bring and support inclusion into the university environment.

Job Duties

- Advise and assist in preparing and submitting grant and contract proposals, including interpreting guidelines, developing and approving budgets, and ensuring compliance with all university and agency guidelines. Conduct preliminary fiscal and administrative reviews. Analyze proposals for issues of concern regarding budget, staffing, indirect costs, CWU requirements, etc.; communicate these and make recommendations to the faculty member and the relevant appointing authorities.  Submit proposals, including communicating and coordinating with any partner institutions.
- Negotiate with funding agencies on behalf of CWU regarding the specific terms and conditions of grant and contract awards. Perform risk assessment of subrecipients. Approve contracts and subcontracts. Complete FFATA reporting.
- Process all new awards.
- Coordinate with contracts and post-award administration on contracts, budgets, amendments, closeout, and other post-award actions, as needed.
- Advise faculty and staff on and coordinates with post-award as necessary.
- Communicate proposal and award information to, and respond to requests from, college deans and department chairs.
- Represent the university at state and national professional meetings.
- Prepare correspondence and reports.
- Prepare required attachments.
- Establish, maintain, and archive records.
- Provide grant-related training.

- Perform other duties as assigned.

Minimum Qualifications

  • Significant experience working with grants and contracts
  • Ability to develop grant and contract budgets
  • Ability to review grants/contracts and subawards/subcontracts
  • Understanding of complex work processes and ability to comprehend complex documents
  • Ability to use Word, Excel, e-mail and additional software applications to produce written correspondence, create and maintain budgets and various other kinds of spreadsheets, respond knowledgably to e-mail inquiries, and perform various tasks. Ability to use various funding agencies' software programs to upload and submit proposals and reports
  • Excellent communication, interpersonal and organizational skills
  • Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences
  • OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position

Preferred Qualifications

  • Bachelor's degree
  • CRA (Certified Research Administrator)
  • Experience in grant or contract administration or related experience in higher education
  • Demonstrated commitment to improving access to higher education for students through various activities
  • Experience or interest in mentoring students from a variety of backgrounds
  • Potential to mentor and educate students who will serve diverse populations



  • Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
  • Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
  • Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
  • Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
  • Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

Don't meet every single requirement? At CWU we're dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every requirement, we encourage you to apply anyway. This may be the job for you!

Pay, Benefits, & Work Schedule

Salary: This position is based on the range 47 of the Washington State Classification Listing, which has a minimum annual salary of $47,688 and maximum annual salary of $64,092. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. 



Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch)

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

BenefitsCWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and Leave

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit:

How To Apply

To apply for this position, you must complete the on-line application and attach:

  • A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting; 
  • Resume including work history, education, training; and
  • Contact information for three professional references.

Screening Begins: May 21, 2024

**Priority will be given to applications received by the screening date. Incomplete applications may not be considered.

Contact Information

Name: Dr. Christy Gilchrist
Title: Director, Research and Sponsored Programs
Phone: (509) 963-3111

Please contact Human Resources at or 509-963-1202 if you require technical assistance with the on-line application process. 

Conditions of Employment

Background Check/Reference Check Process:

Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.



Notice to Prospective Employees:

Affirmative Action/Equal Opportunity Statement

Central Washington University is an EEO/AA/Title IX Institution. Central Washington University's policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance, 202 Barge Hall, Ellensburg, WA 98926-7501; Telephone 509-963-2050; or email

DEI Statement

Justice, equity, diversity, and inclusion are all core to CWU's mission, vision and values to increase access to higher education for everyone regardless of identity. At CWU we work to ensure everyone's voice is not only heard but recognized and valued. We consistently strive to provide a safe, welcoming, and forward-thinking institution for all employees, students, and community members.

Reasonable Accommodations

Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at or call 509-963-1202. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Annual Security and Fire Safety Report (Clery Act)

For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at 509-963-2959 for a paper copy.

Contact Information

Central Washington University
First Name
Last Name
Contact Email
Contact URL

Background Information

High School
Years of Experience
  • College/University
  • Other
  • Grants and Contracts
Work Authorization
Security Clearance

Target Job Information

Job Type
  • Full Time