Research Administration Manager


Job Summary:

The School of Nursing (SoN) seeks a talented and experienced research administrator to work in our Nursing Research and Sponsored Programs office (NRSP). As a member of our six-person team, this individual will work with SoN researchers to manage the full lifecycle of grants. You can expect to work on a compassionate, collaborative, and supportive team that values you as an individual and provides you with opportunities to grow and develop. We are seeking candidates who are strongly committed to fostering a positive, productive, and inclusive environment for our diverse stakeholders.

The ideal candidate will be an organized, detail-oriented person who enjoys working on challenging, time-sensitive projects in a team-based setting. This position interacts with many different units and customers and assists in identifying and implementing quality improvements. The position allows for hybrid work, with a maximum of two days per week or up to 40% of a full-time schedule.



Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit. May manage a programmatic unit and/or personnel.

  • 20% Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
  • 15% Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
  • 10% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
  • 35% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
  • 10% Executes activities related to financial compliance, audit, or reporting on behalf of a unit
  • 5% Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
  • 5% May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director


Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion



- At least 2 years of experience in research administration or in the public service/non-profit sector, working on grants and/or contracts management
- Proven ability to develop and manage budgets in partnership with cross-functional teams
- Familiarity with federal granting agency policies and procedures
- Experience with financial tracking systems for the development of reports and projections

- At least 5 years of experience in research administration or in the public service/non-profit sector, working on grants and/or contracts management
- Familiarity with university accounting policies and procedures, including purchasing, travel, reimbursements, and cost transfers
- Knowledge of research compliance requirements such as IRB review, outside activities reporting, and conflict of interest matters
- Experience with effort tracking and reporting
- Experience with proposal submission and award management guidelines set forth by federal health agencies such as the National Institutes of Health (NIH), the Agency for Healthcare Research and Quality (AHRQ), and/or the Centers for Disease Control and Prevention (CDC)


Additional Information:

For 100 years, the University of Wisconsin-Madison's School of Nursing (SoN) has been committed to enhancing healthcare through teaching and research. With a mission to develop leaders for the profession and society; we make discoveries, enhance systems, and improve health through research, education, and practice for Wisconsin and beyond. The School of Nursing strives to achieve inclusive excellence and fosters an academic environment that welcomes diversity in students, faculty, staff, and the curriculum.

In the course of employment with the School of Nursing (SoN), dependent upon position and job responsibilities, employees may have access to PHI (personal health information) in order to fulfill the duties of their position. As part of the UW-Madison Health Care Component (HCC), all SoN faculty, staff, students, volunteers, and unpaid affiliates are required to complete HIPAA training as part of their orientation.

Successful candidates are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.


How to Apply:

To apply for this position, please click Apply Now, from, to begin the application process. You will be asked to submit the following (PDF file format is strongly encouraged and preferred):
1) A letter of interest highlighting relevant work experience and referencing PVL #297845
2) A resume/CV


Application link:

References will be requested from finalists only and are not required with initial application. For questions regarding this position, please contact Staci Lowe, Director of Nursing Research and Sponsored Programs at

Online applications must be received by 11:55pm CDT on 5/23/2024 to ensure consideration. Failure to submit complete application materials may result in ineligibility for consideration for this position.


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

Contact Information

University of Wisconsin - Madison School of Nursing
First Name
Last Name
Contact Email
Contact URL

Background Information

2-Year Degree
Years of Experience
  • Government
  • Non-Profit
  • Hospital
  • College/University
  • Sponsored Projects/Programs
  • Research Administrator/Manager
  • Grants and Contracts
  • Government
  • Finance, Operations
  • Department Administrator
  • Compliance
Work Authorization
Authorized to work in the US
Security Clearance

Target Job Information

Job Type
  • Full Time