Sponsored Research Administrator - School of Computer Science - LTI


Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!


The Language Technologies Institute (LTI) at Carnegie Mellon University is a world-renowned research and education hub at the forefront of natural language processing, machine learning, artificial intelligence, and human-computer interaction. Established within the School of Computer Science, LTI pioneers innovative approaches to understanding, processing, and generating human language in both written and spoken forms.


LTI is seeking a Sponsored Research Administrator to join the team. The Sponsored Research Associate plays a crucial role in managing various aspects of research grants and contracts for multiple faculty members and laboratories within LTI. This encompasses fiscal management, compliance, and the development and management of proposals across multiple moderately complex grants with differing end dates. They interpret and apply regulations and guidelines for program submission and funding, both at the university and agency levels, and provide consultation to faculty on proposal planning and execution. Additionally, they are responsible for developing forecasts and budgets, overseeing post-award management, and coordinating with other university departments and sponsoring agencies, such as OSP and SPA.


Core Responsibilities:

  • Provides financial reporting to faculty on various research grants and for various programs and discretionary accounts on a monthly, quarterly, and annual basis. Conducts variance analysis; researches the causes of variances between planned and actual expenses. Works with other areas of the university (Office of Sponsored Projects, Sponsored Projects Accounting, Procurement, etc.) on a regular basis to solve complex problems related to labor allocation, accounting, and related issues.
  • Establishes accounts in financial systems, re-budgets funds and monitors or modifies awards and expenditures. Completes expense and labor distributions transactions.
  • Approves invoices. Monitors computing and other facility charges
  • Interprets regulations and guidelines for program funding (both university and agency) for multiple moderately complex grants. Provides monitoring of grants and contracts to ensure expenses are being paid according to contracts. Prepares renewals and reports for sponsoring agencies.
  • Provides faculty members with various options and scenarios that can be used in a proposal's planning or during the execution of the work (i.e., assessing labor allocation and distribution across multiple awards, etc.). Develops forecasts, and budgets for faculty members and assists in proposal creation and submission, including the preparation of proposal budgets, often with multiple subcontractors.
  • Performs related duties as required.


Inclusion and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of diverse audiences. We are looking for someone who shares our values and who will support the mission of the university through their work.



  • Bachelor’s Degree required.
  • 1-3 years of experience in an educational environment, working in the area of grants and research administration.
  • A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.



  • Successful background check


Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.


Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 


Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!


For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.


At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.


Are you interested in an exciting opportunity with an exceptional organization?! Apply today!





Pittsburgh, PA

Job Function

Research Administration

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis


More Information: 

  • Please visit Why Carnegie Mellonto learn more about becoming part of an institution inspiring innovations that change the world. 

  • Click here to view a listing of employee benefits

  • Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran

  • Statement of Assurance

Contact Information

Carnegie Mellon University
First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
  • College/University
  • Research Administrator/Manager
Work Authorization
Security Clearance

Target Job Information

Job Type
  • Full Time