The University of Alabama at Birmingham (UAB) seeks a RESEARCH & PROPOSAL DEVELOPMENT COORDINATOR to enhance the School of Engineering’s (SOE) research enterprise through expert, on-going technical direction and guidance to faculty, staff, and graduate students.  To coordinate the development of research proposals from conception to submission. To ensure proposals meet all formatting, content, and submission requirements set by funding agencies or organizations. To serve as liason with internal and external partners, collaborators, or funding agencies as needed. To providing training and support to researchers or faculty members on proposal development best practices, funding opportunities, and submission procedures. To provide on-going updates and information regarding the status of research activities for the Associate Dean for Research, the Director of Administration and Fiscal Affairs, and Department Heads. To assist the Associate Dean for Research and Director of Administration and Fiscal Affairs with issues related to externally sponsored research activities. 

Key Duties and Responsibilities:

1. Facilitates the resolution of sponsored research-related issues referred by departmental personnel and/or university research administrators. Serves as liaison with deans, department heads, faculty, senior administrators, external research partners, and funding agency representatives to facilitate collaborative research activities and to clarify requirements, procedures and regulations during proposal development stage.

2. Coordinates the strategic development of large proposals (multi-year, multi-investigator projects in excess of $1 million/year); identifies senior participants and research partners, both internal and external to the University (e.g., other universities, national laboratories, private industry); establishes submission timeline; and develops matrix of requirements.

3. Analyzes RFPs and proposals for Export Control restrictions and identifies and tracks proposals with Export Control restrictions. Participates in the ongoing examination of SOE research metrics  and benchmarking of data to facilitate strategic planning and decision-making by SOE leadership; metrics include proposals submitted, awards received, and source of funding.

4. Provides technical assistance to faculty, postdoctoral associates, and graduate students relative to all aspects of proposal development, from analysis of the RFP to extract requirements, to the initial stages of proposal planning and budget development, through proposal submission to the funding agency.

5. Coordinates and reviews subrecipient documentation required by sponsor and by UAB, to include SOW, authorized letter of collaboration and/or cost share commitment, detailed budget, budget justification, and supplementary documents.

6. Reviews research proposals along agency RFP/solicitation guidelines, as well as University guidelines, to ensure that technical proposal meets agency requirements; budgets align with statement of work; costs are allowable under OMB A-21; cost-sharing commitments, if any, have been obtained and approved.

7. May assist with preparing and process post-award actions such as invention disclosures, budget revisions, no-cost time extensions, change in project personnel, addition or elimination of sub-awardee participants, preparation and submission of quarterly and annual project reports.

8. Drafts research agreements and memorandums of understanding, including intellectual property clauses with potential funding organizations. Provides rule-driven copyediting (language, mechanics, and conformance to guidelines of publisher or funding agency) for research proposals.

9. Coordinates VIP visits of program officers from federal funding agencies (e.g., Department of Defense agencies, Department of Energy, and National Science Foundation). Delivers research-related training and interacts with other internal administrative units on campus for information exchange, problem resolution, and clarification of policies and procedures.

10. Identifies and disseminates funding opportunities for SOE faculty; facilitates collaborative arrangements with internal research partners (i.e., faculty from SOE or other UAB schools and/or research centers) and with external research partners (i.e., other universities, national laboratories, private industries).

11. Performs other duties as assigned.


Annual Salary:  $63,875  -  $103,800



Bachelor's degree in a related field and five (5) years of related experience required.  Work experience may NOT substitute for education requirement. 

Master’s degree and/or Certified Research Administrator (CRA) preferred.  Remote/Hybrid eligible


  • Superior critical analyses abilities; keen attention to detail
  • Excellent written and verbal communication skills
  • Outstanding problem-solving skills
  • Superior customer service skills
  • Ability to multi-task
  • Excellent organizational skills
  • Project management skills
  • Excellent working knowledge of Microsoft Office software 


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UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of, race, national origin, age, genetic or family medical history, gender, faith, gender identity and expression as well as sexual orientation. UAB also encourages applications from individuals with disabilities and veterans.

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University of Alabama at Birmingham
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4-Year Degree
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  • College/University
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Security Clearance

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  • Full Time