Associate Director of Sponsored Research Administration

Overview

STETSON UNIVERSITY - Office of the Provost

Stetson University seeks applications for a full-time Associate Director of Sponsored Research Administration position.

Position Summary: Plans, organizes, directs, and/or controls all aspects of Stetson University’s sponsored projects based in DeLand and at the College of Law, including pre- and post-award management, compliance, contract negotiation, budgeting and disbursement, and monitoring and evaluation.  Develops budgets for proposals to federal, state, and private funding agencies.  Provides contract/grant award agreement support in the negotiation and acceptance of federal, state, and foundation grant award agreements/contracts and other complex agreements.

Essential Job Functions and Responsibilities: Employment duties will include, but not be limited to:

• Prepares, interprets, negotiates, and accepts agreements for projects funded by federal and state agencies, foundations, and other public and private sources.
• Advises the Principal Investigator on achieving an effective, quality proposal and coordinates timely submissions, ensuring appropriate approvals.
• Manages the review of grant and contract awards terms and conditions and drafts and negotiates subaward terms and conditions with subawardees.
• Supervises research administration support staff.
• Reviews proposals for compliance and assists with negotiations and acceptance of resulting grant award agreements.
• Participates in negotiations with grant and contracting officers to substantiate budget requests and to secure terms and conditions consistent with policy.
• Manages and maintains the Grants Management System.
• Provides post-award financial administration and management for all research funds.
• Provides policy and procedure interpretation to academic departments and prepares specialized reports to federal and sponsoring agencies.
• Interprets regulations and guidelines of program funding for complex grants and contracts and prepares renewals and periodic reports for grant agencies.
• Reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions, and other pertinent information.
• Interacts with sponsors, processes and approves grant-related transactions, develops and maintains cost and financial projections, and provides management reports.
• Monitors final reporting requirements.
• Assists the Director of Grants Office as needed with agreement negotiation and sponsor relations.
• Provides training and assistance to PIs and Departments across the campus to ensure compliance with institutional and sponsor policies.
• Provides peer leadership and feedback in the ongoing improvement of office services and works as a member of a highly qualified team of professionals dedicated to quality service and work product excellence.

Required Knowledge, Skills, and Abilities:

Required Qualifications:

Education: Bachelor’s degree in a relevant field

Experience: Four years of experience in grant and contract administration or an equivalent combination of education and experience.

Ideal Candidate Qualifications:

• Master’s degree preferred.
• Experience with contracts, grant award agreements, subcontract/subaward review, negotiation and administration is preferred.

Work Environment: This position will primarily be at the DeLand campus or in a remote setting.

Reports to: Director of Grants

Stetson University is a small, private university with a diverse and vibrant campus, ranked #4 out of 136 Regional Universities South in the 2024 edition of Best Colleges.

Stetson is located near beaches and theme parks in Central Florida in the city of DeLand. DeLand is a thriving college town, located halfway between Daytona Beach and Orlando. DeLand is ranked among the Best Small Towns in the South by Southern Living, and recognized as one of the top small towns in America by Parade Magazine and CNN.

DeLand, nicknamed The Athens of Florida, is the ideal college town - just minutes from amazing beaches and the excitement of Orlando, not to mention the incredible Florida weather enjoyed year-round.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the position.  This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.