Grants Management Coordinator


The Grants Management Coordinator provides administrative and financial post-award grant support to Faculty and Staff that will ensure correct tracking, compliance, and processing of key components for externally funded federal, state, public, and private contracts and grants.

For consideration, Qualifications Include:
• Bachelor’s Degree in Accounting, Business Administration, Public Administration and
• 4 to 5 years of experience in accounting or equivalent education/experience
• Master’s Degree preferred.
• Experience with grant accounting and grant administration required
• Experience as a Grant Management or Grant Specialist
• CRA-Certified Research Administrator
• CFRA- Certified Financial Research Administrator or similar
• Advanced skill in developing and using complex Excel spreadsheets;
• Experience revising detailed grant budgets.
• Effective communication skills;
• Ability to comprehend, interpret, and apply financial data for determining budget availability.
• Ability to analyze financial data, research accounting issues, and recommend solutions.
• Establish and maintain effective working relationships;
• Ability to work with minimal supervision and comply with internal and external deadlines.
• High level of professionalism, maturity, and experience sufficient to earn the trust, respect, and credibility of the Faculty.
• Ability to prioritize and manage multiple deadlines.
• Experience with university financial systems such as Banner, Tableau, and P-Card systems such as Concur preferred.
• Familiarity with non-profit and fund accounting, FASB, GAAP, government grants, external audits, and single audit experience.
• Successful completion of an employment and/or criminal history background check is required.
Essential Responsibilities Include:
• Collaborate with all Principal Investigators/Project Directors (PI/PD) before proposal submission to ensure budgets are created correctly per the sponsor and University guidelines.
• Advises applicants and PIs on compliance with established internal and external policies and procedures regarding funded research.
• Continually updates and shares knowledge of available resources and funding opportunities.
• Works with Dean and other administrators to promote a research-intensive environment.
• Meet with Principal Investigators/Project Directors (PI/PD) when new grants are awarded to review responsibilities for grant management, reporting requirements, and initial budget template for loading into Banner.
• Process sub-awards to other institutions and universities, as indicated by the Notice of Award (NOA).
• Serve as the liaison for proper grant setup with Human Resources (Employee Action Notices for salary items to be charged on grants), Accounts Payable, P-Card purchases, and Direct Invoices for expenses to be charged on the grant.
• Schedule subsequent meetings with PI/PD to maintain communication throughout and at the conclusion of the grant.
• Assist with and/or approve all grant-related purchases
• Work with the Business Office to run monthly salary and fringe calculations.
• Develops, maintains, and monitors the reconciliation of grant budgets from spreadsheets and financial systems and identifies potential problems.
• Assist with monthly preparation of funding draws from all restricted funds and sources (ex. federal, state, public, and private contract grants). Run open grant reports monthly and review balances with OSP staff and PI/PDs.
• Maintains indirect cost revenue accounts and ensures funds are allocated according to SEU Policy.
• Research pending charges on P-cards that need to be submitted, approved, or are past due for grant-related funds.
• Ensure grant checks are properly routed for deposit.
• Process all student/research participant-related grant payments including participant support stipends and participant research incentives.
• Effectively serves as policy and procedures liaison.
• Seeks out and identifies opportunities to improve support services and recommends appropriate changes.
• Implement business and fiscal plans, and oversee purchase requests and plans for cost-effectiveness and maintenance of grant fiscal records.
• Work with PI/PD to complete effort reporting forms.
• Prepare and coordinate all grant reports for Federal agencies including contacting and collaborating with other offices as needed to gather required information.
• Reconcile interim and final financial reports.
• Carry out grant closing activities related to grant budgets.
• Assist the business office with carryforward budgets to the new budget year.
• Maintain resources for compliance training (web-based or in-person)
• Provide compliance and PI/PD training:
Implement procedures to communicate, educate, and ensure compliance with university policies and applicable grant regulations.
• Train PI/PDs on effort reporting requirements
• Send template forms to all PI/PDs each reporting period; collect and file forms.
• Monitor compliance with internal policies related to grant funds and any other applicable grant regulations.
• Attends School-wide research presentations and appropriate University research-related trainings.
• Responsible for regulatory and policy compliance as it applies to the position.
• Perform other duties as assigned.

Contact Information

St. Edward's University
First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
4 - 5 Years
  • College/University
  • Administrator or Administrative
  • Grants and Contracts
  • Sponsored Projects/Programs
Work Authorization
U.S. Citizen
Security Clearance

Target Job Information

Commensurate experience
Job Type
  • Full Time