Post Award Specialist


Sponsored Projects Administration

Post Award Specialist

Ball State University

The Sponsored Projects Administration at Ball State University welcomes applications for Post Award Specialist.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Position Function: Assist in the transition of sponsored project awards from receipt of fully executed agreements to post award management and closeout. Ensure accurate award information is recorded within Ball State systems and assist in maintaining data integrity of records. Communicate with Grant Managers and others within and outside Sponsored Projects Administration (SPA).

Minimum Education: Bachelor’s degree from an accredited institution by date of appointment.

Minimum Experience: At least one year of professional work experience.

Minimum Other: Excellent interpersonal, organizational, and communication skills; excellent customer service skills; excellent technological skills; proficient mathematical and computer skills; experience using Microsoft Office products, specifically Excel; experience using Adobe suite of products, specifically Acrobat; ability to multi-task well under pressure, simultaneously handling a variety of projects and prioritizing tasks to meet deadlines; ability to produce detailed, accurate work.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education: Bachelor’s degree in business, finance, or related field.

Preferred Experience: Professional work experience in the creation, maintenance and tracking of electronic documents and/or managing accounts/programs. Additional years of related and/or higher education experience.

Preferred Other: Excellent organizational and time management skills; experience using electronic research administration (eRA) systems, specifically Cayuse Research Suite; experience using financial systems, specifically Banner and Argos.

Apply online at: Include the following documents with your application: resume, and in support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values, including inclusiveness, which we define as a commitment to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions. The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Review of applications will begin immediately and will be accepted through December 20, 2023.

The annual salary for this opportunity is $44,000. 

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 bachelor’s, master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.

The Ball State way is rooted in the Beneficence Pledge – a commitment to excellence in teaching and scholarship, honesty and integrity, social responsibility, gratitude, and valuing the intrinsic worth of each member of our community. Ball State students, faculty, and staff are empowered in a culture that believes in them and demands they believe in themselves. They are partners in an innovative, immersive approach to education. They are supported by living and learning facilities that enable intellectual curiosity. We graduate scholars who are changing the world, and we’ve dedicated our University to do the same.

The University offers an excellent wellness program and extensive benefits offerings to include a generous paid time off package and paid parental leave.  For further information regarding benefits please visit:    

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Contact Information

Ball State University
First Name
Last Name
(765) 285-1847
Contact Email
Contact URL

Background Information

High School
Years of Experience
Work Authorization
Security Clearance

Target Job Information

Job Type