Full Remote - Research Program Associate - Research Admin


Job Description:

Newly opened: Research Program Associate - GW Research Pod 2 - Mid-Level Research Administration

Are you looking for full-time employment? Have you thought about a career in Research Administration at The George Washington University (GW)? GW has excellent benefits that are inclusive of health insurance, liberal leave, retirement, and tuition remission that are available to employees.

Do you have the following key attributes: good organizational skills, strong financial capacity, basic understanding of scientific research, and an ability to prioritize tasks? Knowledge of accounting or economics, the ability to monitor and manage multiple needs simultaneously is critical along with basic familiarity of Excel and tracking information are all key attributes that promote success in research administration. Looking for a supportive environment, GW Pod 2 cultivates professional growth.

Looking to apply? A well-rounded resume, with a focus on organization and project management will get you noticed. Cover letter and resume are both required.

See https://www.gwu.jobs/postings/106792 applicant information to apply and for more details about the Research Program Associate opening. NOTE: this position is full-remote. Our Pod 2 team will convene in person 2 to 3 times per year for team retreats.

Job posting number: S012496

Job Description:

Research Program Associate

This mid-level position performs research grant life-cycle administration (pre- and post-award management) within Research Pod 2. The Pod is structured to provide a supportive environment for individuals seeking to obtain mastery in research administration, and presents opportunities for growth and professional development. Positions within the Pod are currently utilizing a full remote schedule. Research Program Associates (RPAs) are also expected to choose a specific area to become a subject matter expert for the Pod (eg. NIH proposals, Foundation proposals, subrecipients, labor and effort, training).

The duties of the Research Program Associate (RPA) are split into two major categories of pre-award and post-award.


The first category includes proposal preparation and submission in collaboration with research faculty. As an RPA, the amount, complexity and autonomy for handling proposals is at a higher level than the entry-level School Research Administrator position.

Pre-Award Responsibilities Include:

  • Reading and comprehending funding announcements
  • Preparing budgets and other related documents
  • Reviewing subcontracts and service agreements for completeness
  • Providing review and ensuring compliance for all funder requirements


Post-award research administration includes working closely with a group of faculty and overseeing their portfolios. As an RPA, the size and complexity of the portfolio should reflect a high level of sophistication in finance management and compliance. This includes the technical expertise to design spreadsheets and budgets for tracking expenditures. Meetings to strategize and reconcile award funds are expected to occur on a bimonthly cadence, and the research program associate conducts outreach to other GW stakeholders to assist in maintaining standard operational efficiencies.

Post-Award Responsibilities Include:

  • Initiation and review of requisitions for purchase orders
  • Oversight of subrecipients
  • Reviewing payroll distributions
  • Reviewing payment of service agreements and invoices
  • Reviewing of P-Card expenditure reports
  • Monitoring award spending in compliance with GW and sponsor’s terms and conditions

Performs other related duties as assigned, such as participation in Pod and University research related meetings/committees. The omission of specific duties does not preclude the supervisor from assigning tasks that are logically related to the position.

Contact Information

The George Washington University
First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
  • College/University
  • Non-Profit
  • Administrator or Administrative
  • Compliance
  • Grants and Contracts
  • Sponsored Projects/Programs
Work Authorization
U.S. Citizen
Security Clearance

Target Job Information

To commensurate with experience
Job Type
  • Full Time