Research Administrator IV

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Basic Sciences Division at Fred Hutch is seeking an experienced Research Administrator to join our team. We seek someone with administrative experience in pre- and post-award grant and contract administration to facilitate the work of our preeminent scientists. The position serves as a liaison between assigned faculty and the Fred Hutch central administrative departments and as such has an opportunity to provide a broad array of administrative support functions. The RA supports and ensures compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs. The RA collaborates with Principal Investigators and their lab members and interfaces with other departments as needed to complete job responsibilities. The RA works autonomously to complete nonscientific grant content and tasks, facilitate human resource activities for the laboratories, advises the PIs on relevant matters and develops effective solutions to administrative issues.  We seek someone with skills in research administration as well as strong organizational skills, an interest in continuous learning, a sense of humor and a desire to work in a supportive and collegial community.

Responsibilities

Budget/Fiscal Management

• Participate in strategic planning activities for the faculty such as setting goals and defining annual objectives
• Develop, monitor, track and project the budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.)
• Develop, run and analyze reports aimed at oversight of over/under spending, compliance with regulations and forecasting future expenses
• Funding source administration- Lead the process of preparing grant submissions and post award activities by conducting tasks such as:
• Working with faculty to develop timelines and strategies for responses/requests
• Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions
• Prepare and review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders

 Regulatory Support

• Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions
• Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal
• May advise or consult with Center leadership on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements (e.g. Uniform Guidance)
• Serve as a central point of contact to answer questions and facilitate solutions

Administrative Support

• Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed.
• Identify space and resource shortages and develop recommendations to resolve related issues
• Coach and develop lower level staff
• Oversees the management of projects including occasional event planning and management
• Communicates with other departments/entities on Primary Investigator (PI)’s behalf.
• Resolves discrepancies and issues with stakeholders on PI’s behalf

Leadership

• Coach and develop lower level staff. 

Qualifications

MINIMUM QUALIFICATIONS:

• A bachelor’s degree or 3-4 years of relevant experience
• Minimum of 3 years’ experience managing federal and/or non-federal sponsored research
• Ability to analyze and interpret regulations, determine impact, and manage change
• Proficiency with Microsoft Office and Adobe software
• Skilled in application of Excel formulas and functions for use in budget analyses, projections, and reports
• A focus on excellent customer service
• Excellent communication skills
• Thrives in environment of sharing information and learning with colleagues

PREFERRED QUALIFICATIONS:

• >3 years of experience with grant pre- and post-award support at a university or research institute

The annual base salary range for this position is from $86,078 to $129,118 and pay offered will be based on experience and qualifications.    

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).