Department Manager, Department of Molecular Microbiology and Immunology, REQ190362


Department Manager, Department of Molecular Microbiology and Immunology, REQ190362

Brown University | Providence, Rhode Island


As the Department Manager, you will be responsible for ensuring the smooth running of all administrative functions, including HR and Payroll, Finance (including research administration), faculty/student affairs, academic appointments and promotions, facilities, and other services.     Your role will involve acting as the liaison between the Department and other offices responsible for determining University-wide policy, procedures, and services (e.g., Dean of the College, Dean of the Faculty, Human Resources, Controller’s Office, Sponsored Projects, Facilities, Graduate School, etc.).


  • Oversees the operational/administrative services for the Department of Molecular Microbiology and Immunology, comprising of 13 tenured, tenure track, clinical, and research faculty and 4 research FTEs, 11 graduate students and ~232 undergraduate concentrators. 
  • Manages 6 administrative professionals in support of all departmental activities. 
  • Collaborates with the Chair and senior faculty to support department teaching and research through strategic planning, financial management, and fiscal control.
  • Financial management of research grants/contracts of approximately $6.1M and budget expenditures including operational budget, endowments, gifts and faculty commitment funds of ~$5.2M annually.
  • Manages the department’s grant applications (including ~57 new grant applications annually, monitors awards, and prepares progress reports and budget projections). 
  • Oversees faculty and staff human resources matters, including recruitment and performance management.
  • Oversight of administrative support for campus faculty and Chair.
  • Management of space-related activities which includes, space allocation, maintenance, security, and relocations. 
  • The Department Manager is also responsible for overseeing department events and facilities.

Brown University uses Workday for human capital and financial management, with various security roles. As the liaison between the administration and the department, the Department Manager plays a crucial role in advocating for the department while simultaneously working for the greater good of the Division of Biology and Medicine and Brown University.  They are responsible for communicating departmental issues to the Dean's office while also providing the faculty with a clear understanding of BioMed’s decisions, policies, and priorities.


Education and Experience

  • Bachelor's degree required (Master’s preferred)
  • 5-7 years of relevant experience, including financial forecasting and supervisory experience required
  • Experience with sponsored projects administration required.
  • Or equivalent combination of education and experience

Job Competencies:

  • Demonstrated ability to interact effectively with personnel at all organizational levels
  • Strong organizational, administrative and time management skills
  • Ability to work under pressure in a deadline-oriented environment
  • Ability to satisfy divergent interests; work independently and as a strong team member when needed.
  • Effective communication skills – both oral and written – to elicit and communicate information, to analyze and negotiate complex issues and to prepare/present clear, informative and concise information to relevant groups
  • Strong computer skills with demonstrated knowledge of computerized financial analysis and database management
  • Possesses a willingness and ability to support a diverse and inclusive campus community.


To apply, please use this link to directly view the position on Brown’s Career Site:


As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment, and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.


The University maintains an affirmative action program in employment for minorities, women, persons with disabilities, and veterans and requires its employees to take good-faith efforts to comply with the program. The University encourages those with whom it conducts business to meet the commitments of this important program. The President delegates the authority to implement this Policy Statement to the Office of Institutional Equity and Diversity.


About Brown (Please visit our website and get to know us better at:


Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies. With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional undergraduate instruction. Brown students come from all 50 states and more than 115 countries. Brown is frequently recognized for its global reach, many cultural events, numerous campus groups and activities, active community service programs, highly competitive athletics, and beautiful facilities located in a richly historic urban setting.

Brown’s Division of Biology and Medicine – composed of the Program in Biology and The Warren Alpert Medical School – is home to numerous centers of excellence in education, biomedical research, and clinical care. The Division is large and diverse; currently there are 147 biology/basic science faculty, 602 medical academic faculty (employed by an affiliated hospital or practice plan), 1,837 clinical faculty (community-based physicians), four basic science, 14 clinical departments, and two hybrid basic science/clinical departments. The Division is affiliated with seven diverse teaching hospitals in and around Providence, as well as HopeHealth and Brown Physicians, Inc. Staff in the Division total over 500 (including those contracted through hospital partners).

The Division is committed to excellence in teaching and research. We have more than 4,000 students enrolled in undergraduate biology and neuroscience courses. Approximately 17% of annual bachelor degree conferrals are to students graduating from one of the biology program concentrations. We have 274 PhD students, 133 Master’s students, and 599 medical students. The Warren Alpert Medical School is one of the most selective and diverse in the country. External funding for research has grown 153% since 2013, and research focus areas include aging and aging-related disease; immunology and infectious disease; RNA biology; and brain health.

Brown offers competitive benefits such as a generous retirement plan and education programs; details are available at:

Contact Information

Brown University
First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
  • College/University
  • Finance, Operations
Work Authorization
U.S. Citizen
Security Clearance

Target Job Information

Job Type
  • Full Time