Research Administrator III/IV

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Biostatistics Program in the Public Health Sciences Division is seeking an experienced Research Administrator to join our team.  We seek someone with research administrative experience in pre- and post-award grant and contract administration to facilitate the work of our faculty.  The RA supports and ensures compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their lab/departments. The RA collaborates with Principal Investigators and interfaces with other departments as needed to provide research administration and to contribute to strategic planning as it relates to their work portfolio.  The RA works in an autonomous manner to complete non-scientific grant content, tasks, and to advise PIs on relevant matters.  We seek someone with skills in research administration as well as strong organizational skills, an interest in continuous learning, a sense of humor and a desire to work in a supportive and collegial community.   

This role will have the opportunity to work partially at our campus and remotely.

Responsibilities

Budget/Fiscal Support

• Develop, monitor, track, and forecast the budgets for a portfolio of projects with complex multi variable aspects (multi-site, sub awards, milestone-based budgets, etc.).
• Support strategic planning activities of the faculty, such as providing relevant fiscal information.
• Monitor spending for adherence to grant guidelines and policies, as well as internal policies.
• Develop, run, and analyze reports aimed at oversight of over/under spending, compliance with regulations, and forecasting future expenses, to identify funding issues and develop recommendations.
• Develop customized report formats to share information with each faculty member.

Funding Source Administration

• Responsible for all pre- and post-award research administration for each faculty or group assigned.
• Manage grant/contract submissions and post award activity by conducting tasks such as creation and communication of timelines to all appropriate stakeholders, completion of all technical/non-scientific steps and assigned technical or scientific portions of the submission, budget development, oversight of institutional signoff, and working with faculty to respond to requests from other departments or external organizations.
• Perform post-award activities, including annual progress reports submissions and sub-award activation and management.

Regulatory Support

• Identify necessary regulatory components of submissions, confirm that required items are in place, resolve issues (escalating as appropriate).
• Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures.
• Serve as a central point of contact to answer questions and facilitate solutions.

Administrative Support

• Maintain faculty Biosketch and Other Support documents.
• Communicate with other departments/entities on faculty’s behalf.
• May manage projects including occasional event planning and special work groups.
• Manage monthly time and effort reporting for faculty and their labs/groups, to include monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards.
• Assist with conflict-of-interest prior approvals.

Qualifications

Minimum Qualifications for Research Administrator III:

• Bachelor’s degree or 3 years relevant experience.
• Minimum of 1 years’ experience managing federal and/or non-federal sponsored research, preferably at a university or research institute.

Minimum Qualifications for Research Administrator IV:

• Bachelor’s degree or 3-4 years of relevant experience.
• Minimum of 3 years’ experience managing federal and/or non-federal sponsored research, preferably at a university or research institute.
• Advanced proficiency with Microsoft Office skills including Word formatting and Excel formulas and functions, Outlook, Microsoft Teams, and Adobe.
• Self-motivated with the ability to follow through on assignments and meet deadlines.
• Ability to analyze and interpret grants policies and regulations, determine impact, and ask questions to deepen comprehension.
• Excellent written and oral communication skills and the ability to tailor communications to specific audiences.
• Experience working with faculty and staff of diverse backgrounds and cultures.
• Flexible and comfortable working in a fast-paced environment with shifting priorities.
• Excellent organizational skills, attention to detail, ability to problem solve and to prioritize multiple competing tasks in a dynamic environment, and service orientation.
• Ability to work within a team and independently.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Research Administrator III:  The annual base salary range for this position is from $74,358.00 to $111,536.00, and pay offered will be based on experience and qualifications. 

Research Administrator IV:  The annual base salary range for this position is from $86,078.00 to $129,118.00, and pay offered will be based on experience and qualifications.  

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).