Fully Remote Sponsored Account Analyst


Job Description

The Office of Sponsored Accounting and Cost Analysis (OSA) aids faculty and staff in managing the financial post award aspects of external research funding, in addition to overseeing the sponsored rate development process for the university. The Sponsored Account Analyst position is responsible for managing the financial administration of grants and contracts from award setup through award closeout and ensures compliance with all Federal, State, University and sponsor policies, procedures, and guidelines.  This position works closely with the Office of Sponsored Programs, as well as other financial and administrative units across campus and throughout the University.  It provides efficient and effective research administration services to the Stevens Institute of Technology community.


Essential Job Duties:

  • Approve all sponsored transactions in accordance with the award terms/conditions, uniform guidance, and institutional policy. Transactions include, but are not limited to, P-card purchases, procurements, payroll, assistantships, sub-awards, travel, etc. Approval includes verification of available budget, correct object codes and allowability on sponsored funding.
  • Prepare and submit invoices. Monitor and track outstanding payments.
  • Prepare and submit interim and final financial reports for sponsors, including cost share reports. Preparation of sponsor financial reports includes analysis of budgets, expenditures, encumbrances, and receivables. 
  • Process journal entry transactions such as cost transfers, transfer of funds, and write offs.
  • Verify accuracy of award setup, modifications, and budget information in, including funding source, rates, and billing information requirements. 
  • Complete analysis to resolve accounting issues including project over runs and accelerated spending.
  • Track, manage, and validate cost share commitments are being met.
  • Prepare awards for closeout in accordance with the sponsor terms and conditions.
  • Manage outstanding AR and complete cash application for sponsored receivables.
  • Provide training and guidance on compliance related matters to the research community.
  • Provide support for various audit activities involving sponsored awards.
  • Work on special projects as requested by Director and perform other related duties as assigned.


Other Job Duties:


Promote the University’s commitment to customer service by:

  • Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
  • Ensuring optimum service to all internal and external partners in response to all requests for service and information.
  • Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.


Required Qualifications:

  • 1 to 3 years of experience in post-award research administration and/or grant accounting with a master’s degree in business, research administration or related field; or
  • 3 to 5 years of experience in post-award research administration and/or grant accounting with a bachelor’s degree in business, research administration, or related field.
  • Excellent qualitative and quantitative skills.
  • Experience in a college or university, or other not-for-profit institution performing similar job functions.
  • Ability to interact professionally with all levels of university personnel, as well as the research administration, and funding agency community.
  • Excellent interpersonal, verbal and written communication skills
  • Proficiency in word and excel (i.e. pivot tables, v-lookups, etc.)
  • Knowledgeable of accounting standards (GAAP, GASB, CASB) and internal control procedures
  • Dedicated, high-integrity professional and team player.





Office of Sponsored Accounting & Cost Analysis


General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.


Academic Submission Guidelines:  

Please submit a cover letter, curriculum vitae, research statement, a teaching statement that includes teaching interests and philosophy on inclusive classroom practices, and a student success statement addressing how you will contribute to an academic environment at Stevens that supports the success of students of all backgrounds, and contact information for at least three references. The student success statement could include your own participation or experience with programs, professional development, and/or engagement with students of diverse backgrounds, as well as plans for advancing these areas at Stevens. 


Still Have Questions?

If you have any questions regarding your application, please contact Jobs@Stevens.edu


EEO Statement:


Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 


Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. 




Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: https://www.stevens.edu/police

Contact Information

Stevens Institute of Technology
First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
1 to 3 years of expe
  • College/University
  • Research Administrator/Manager
Work Authorization
U.S. Citizen
Security Clearance

Target Job Information

60K - 75K
Job Type
  • Full Time