Executive Director, Sponsored Projects

Overview

Executive Director, Sponsored Projects

Open Internally or Externally - External
If faculty, tenure track status - Not Applicable
Reports to (title) - Vice President of Government and Community Relations
Department - Vice President Gov't & Community Relations
Requisition Number - 24095
Position Type - Replacement
Job Category - Administrative
FT/PT - Full-time
Starting Salary - Based on Qualifications
Job Open Date - 09/06/2023
Open Until Filled - Yes
Priority Review Date - 10/06/2023

Job Summary
The Office of Sponsored Projects (OSP) inspires superior research administration practice by developing and maintaining a robust infrastructure and providing exceptional service and leadership in the pursuit and management of scholarly research­ related activities at Salt Lake Community College (SLCC). OSP staff work closely with college faculty and staff to submit proposals, resulting in awards that total more than $30 million each year. These awards come from federal and state agencies, local and foreign governments, foundations, corporations, and other outside organizations. OSP has stewardship responsibilities for contracts and grants from all government organizations. OSP advocates for research at the College by ensuring that the College is fully compliant with sponsor terms and conditions, College policies, and federal regulations and requirements. Specifically, the office is responsible for endorsing and authorizing proposals; and interpreting, negotiating, and accepting contracts and grants from public agencies. Additionally, OSP initiates the set-up of sponsored project accounts and prepares, issues and negotiates sub-awards.

The Executive Director leads the Office of Sponsored Projects and plays a crucial role in creating a culture of excellence in research administration at the college. This position creates and ensures fulfillment of the mission of OSP in alignment with the goals and strategic priorities of the College. It provides leadership, direction, guidance, and oversight for the procurement and stewardship of publicly funded projects. This position manages OSP through continual development and improvement of infrastructure and services, supervision of staff, and optimization of department resources. It ensures compliance with governmental, funding agency, and institutional regulations, and serves as the signatory official for sponsored projects and related contracts. It creates and maintains productive working relationships with funding agencies, College administration, project leadership, and external partners and stakeholders. The Executive Director serves on the College's Senior Leadership team.
*This position is at will.

Essential Responsibilities and Duties
Providing leadership to promote the growth and management of public externally funded activities through:
• Developing a vision for sponsored projects and communicating it to the college community and external stakeholders and partners.
• Developing, establishing and continually improving processes, policies, and procedures.
• Advising senior and executive administration of critical and/or sensitive issues related to the management and administration of sponsored projects, including interpretation of related institutional policies and sponsor regulations.
• Serving as a member of the senior leadership team.
• Developing strategies to influence sponsored project policy and build sponsor relationships.
• Developing, delivering, and maintaining sponsored project infrastructure including but not limited to training, resource guides, website, and grant administration database.
• Creating networks of expertise, key collaborators, and high-performance teams to pursue and build upon strategic grant opportunities.
• Overseeing the hiring, training, and supervising of OSP team members.
• Identifying and pursuing public funding opportunities in support of College mission, vision, values, and goals
• Collaborating, coordinating and communicating with various campus entities relative to sponsored project procurement and oversight including but not limited to: Budget, Human Resources, Business, Legal & Risk Management, Institutional Research, and Development Offices.
• Enabling inclusive, diverse and equitable practices in sponsored projects.
• Serving as signatory authority for all sponsored projects, authorizing proposal submission.
• Accepting/rejecting all awards, and assuring that awards adhere to institutional and sponsor policies and requirements.
• Providing expert guidance and support for successful project completion, including outcome attainment, regulatory compliance, and close-out.
• Communicating regularly with key college departments and stakeholders to ensure coordination among sponsored project related work and strategy, especially related to interactions with sponsors and external partners.

Ensuring sponsored projects compliance by:
• Protecting the interests of the college by balancing risk with service.
• Ensuring sound fiscal management, through budgets that are prudently designed and administered, and ensuring other College resources are used efficiently and effectively on sponsored projects.
• Providing accurate and timely reports to Cabinet, the Board of Trustees, and others as required.
• Offering continual professional development for staff and engagement with College initiatives.
• Facilitating and/or participating in initiatives at the College that significantly impact sponsored projects.
• Overseeing grant internal approval processes and other sponsored projects internal controls.
• Overseeing sponsored projects-related compliance training, including coordination and collaboration with other college departments and external stakeholders as needed to provide training and develop compliance processes.
• Staying current with changes in grant regulations and trends within the grant administration industry.
• Other duties as assigned.


Essential Responsibilities and Duties Continued
Minimum Qualifications
- Bachelor's degree in a related field.
- Minimum of ten (10) years direct, paid, full-time work experience in sponsored projects.
- Minimum of eight (8) years of management experience including experience managing grant professionals.

Preferred Qualifications
- Master's degree in a related field.
- Experience working in a higher education institution.

Knowledge, Skills & Abilities
- Demonstrated successful track record in securing federal and state grants.
- In depth knowledge of, and experience with, pre-award and post-award grant responsibilities.
- In-depth knowledge of governmental and funding agency regulations pertaining to institutions of higher education including the Code of Federal Regulations, i.e., Common Rule, Uniform Guidance, EDGAR and other sponsor regulations, Federal Acquisition Regulations (FAR), etc.
- Expertise in proposal and budget development, award development, negotiation and acceptance, and award management, ensuring alignment with sponsor criteria.
- Excellent written and verbal communication skills
- Ability to create and maintain productive working relationships within the institution and with external partners in higher education, the community, and government agencies.
- Strong supervisory skills.
- Ability to balance competing priorities, pro-actively working with administrators, faculty and staff to develop, implement and manage grants that continually impact and improve SLCC activities.
- Executive-level ability to envision, create, and continually improve the OSP infrastructure and services necessary to achieve institutional priorities and ensure regulatory compliance.
- Ability to advocate for research and sponsored projects at a variety of levels within an organization.
- Ability to work and communicate well with students, faculty and staff in a diverse academic, socioeconomic, cultural, and ethnic setting.
- Strong financial acumen with experience developing and administering complex budgets.
- Ability to function independent of direct supervision in a fast-paced, deadline-driven environment.
- Experience developing and implementing strategic plans, including experience with change management.
- Ability to communicate effectively with a broad range of diverse people, ability, culture, and ethnic background, to maintain good working relationships across the College.
- Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.

Non-Essential Responsibilities and Duties
Special Instructions
• Please ensure your resume clearly details the experience related to this position
• Full consideration will be given to applicants who apply on or before the priority review date indicated above.
• More information about Salt Lake Community College benefits: https://i.slcc.edu/culture/benefits/index.aspx


SLCC Highlights
Salt Lake Community College is Utah's largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah's fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students' lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.

FLSA
Exempt

SLCC Information
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems ("URS"). In addition to URS, SLCC offers several other retirement account options.

This position may require the successful completion of a criminal background check.

To apply, visit: https://jobs.slcc.edu/postings/56785





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