RQ26998 OSP Senior Contract and Grant Administrator II Schaefer School of Engineering


It takes a team of extraordinary talent to propel a University on the Rise. When you work at Stevens, you join a talented, diverse, and inclusive community of employees who work together to support the education, research, and innovation mission of the University. 

This position offers an experienced and exceptional individual the opportunity to work in a collaborative and novel way in support of the Office of Sponsored Programs (OSP) and the Schaefer School of Engineering and Science (SES).    In this role the successful candidate will engage in complex sponsored project activity being performed in SES and engage in both pre-award proposal development as well as post-award activity and support.  The primary focus of this position will be to serve research institutes or centers that are interdisciplinary and also inter-institutional.  This position reports to OSP and functions as a research administrator.   

The Stevens Office of Sponsored Programs (OSP) serves as the University’s central business function that provides research administration services to the research community as it regards Preaward, non-financial Postaward and subaward issuance and monitoring.  The OSP Senior Contract and Grant Administrator II reports to the Executive Director of OSP, with input from the Associate Directors of the Preaward and Non-Financial Postaward functions.  This position offers the option to work remotely full-time or hybrid. In this role, the Senior Contract and Grant Administrator provides the following services:


  • Support Center and Institute researchers with the development, review, submission, and renewal of various types of sponsored projects
  • Review and format proposal documents to ensure compliance with sponsor guidelines and maximize the proposal’s impact
  • Develop budgets and lend expertise to refine budget justifications and various components of an application
  • Liaise with other departments, academic units, and/or universities to obtain required application documents for collaborative proposals and/or subawards
  • Advise and ensure adherence to all federal, sponsor, and university guidelines, policies, and procedures
  • Work with administrative offices to facilitate timely award acceptance and project account set up, including outgoing subawards
  • Maintain records in accordance with internal procedures in an organized and transparent manner
  • Collaborate with OSP and the SES Center and/or Institute Directors on project account management, subaward management, and project closeout
  • Ensure financial and programmatic compliance by facilitating quality control verification of personnel and non-personnel expenditures, effort certifications, subaward invoices, and required deliverables, as appropriate
  • Assist Center and/or Institute Directors in drafting prior approval requests that are compliant with sponsor and university guidelines and policies.
  • Liaise between OSP and Centers and/or Institutes to provide administrative support needed to obtain sponsor prior approvals for post award modifications including, but not limited to, no cost extensions, re-budgeting, changes in key personnel, addition of new subawards, and changes in scope.  Perform other research administration related duties as assigned


  • Ability to work with a high level of accuracy in a fast-paced environment with multiple deadlines
  • Ability to work independently as well as cooperatively in a team environment
  • Ability to effectively prioritize and re-prioritize in order to meet evolving demands
  • Ability to interpret and apply Federal and University policies
  • Ability to navigate various proposal application processes and electronic systems
  • Knowledge of compliance regulations in all areas of research administration including Conflicts of Interest, Human Subjects, Export Controls, and Responsible and Ethical Conduct of Research
  • Strong, clear, and effective communication skills
  • Thorough familiarity with the Federal Acquisition Regulations (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS)
  • Thorough familiarity with reading, interpreting, and managing DoD contracts, including billing requirements associated with Contract Line Items Numbers (CLINs)


Required Qualifications:

  • Must be a US Person
  • Bachelor’s degree and 5+ years’ experience.

Preferred Qualifications:

  • Master’s degree and 5+ years’ experience
  • CRA certification
  • Member of NCURA, SRAI, or other professional research administration associations.

Contact Information

Stevens Insitute of Technology
First Name
Last Name
Contact Email
Contact URL

Background Information

Years of Experience
5+ years’ experience
Work Authorization
U.S. Citizen
Security Clearance

Target Job Information

Job Type
  • Full Time