Sponsored Programs Post-Award Coordinator

Overview

The Sponsored Programs Post-Award Coordinator (SPPAC) provides post-award support on existing grant awards. Such support is provided to both the Office of Sponsored Programs and Research (OSPR) and the research faculty engaged in funded projects. While this support is primarily non-financial, there are significant responsibilities which involve a basic understanding of budgeting and accounting and coordination between the Office of Sponsored Programs and Research, the faculty and Grants Accounting.

Essential Functions

• Responsible for reviewing all awarded projects as the notices of funding are received. This includes reviewing the terms and conditions of the award, working with other university units (e.g., Office of General Counsel, Tech Transfer) and sponsoring agencies to revise terms and conditions when needed, facilitating budget revisions and adjusting project timelines/scope of work, scheduling and conducting “kick-off” meetings for all major awards with the PI, department staff, pre-award staff and Grants Accounting, highlighting all pertinent compliance clauses and regulations, identifying key reporting requirements.
• Provides non-financial post-award support on existing grant awards for OSPR and faculty. Facilitate communication between the Grants Accounting Office, OSPR and the principal investigators. The SPPAC will seek solutions as problems arise in the post-award environment. This includes consulting with faculty, staff, and Grants Accounting on issues related to expenditures (allowable and unallowable), re-budgeting, payments to sub-awardees, and grant/contract revisions (e.g., modifications to period of performance, level of funding, personnel effort, no-cost extensions, etc.). The SPPAC will also advise the faculty and department staff on the purchasing/vendor/independent contractor processes in coordination with Grants Accounting and Purchasing.
• Responsible for sub-award management, to include sub-recipient risk assessment, negotiating contracts terms, reviewing and approving sub-grantee budget proposals, flow-down terms and conditions, execution of contracts, management of modifications, sub-recipient monitoring, etc.
• Assists Director and Assistant Director in coordination with other units in the presentation of workshops, seminars, classes and informational materials on grant writing, budget preparation, electronic submissions, the PeopleSoft Grants Module, and other topics to research faculty, staff and students. Assists with creating post-award educational materials for presentation of workshops, seminars, classes information grant writing sessions, website updates.
• Develops post-award business procedures in coordination with the Manager of Grants Accounting to ensure compliance with sponsor and university policies and regulations.
• Review each award for eligibility in various incentive programs established under the Collective Bargaining Agreement for faculty. Issue notifications to faculty when their award(s) are eligible. Facilitate payroll distribution bonuses as appropriate when due.
• Manages research compliance areas for completion of all items as mandated by sponsor and institutional requirements or policies. This includes coordinating with the Office of Research Compliance (ORC) on matters concerning human subjects, animal research, controlled substances, and biologicals; coordinating with the ORC regarding the NSF Responsible Conduct of Research requirements; monitoring pertinent award documents for evidence of foreign collaborations and associations; ensuring that financial conflict of interest (FCOI) disclosures are processed and research teams complete FCOI training; notifying OSPR regarding any high-risk terms and conditions (i.e., export controls, publication restrictions, etc.).
• Coordinate with OSPR the transfer of data to the Peoplesoft system of record—FMS. Particular attention will be paid to the timely establishment of finalized budgets that allow PIs to begin their projects promptly using the system. The SPPAC will conduct regular accuracy checks to ensure that key data has been appropriately identified and entered (i.e., CFDA numbers, activity codes, budget items, keywords, etc.). In coordination with OSPR, the SPPAC will run regular data maintenance checks in support of periodic submission and award reports.
• Provide general support to PIs and department staff regarding instructions on basic needs for project performance (e.g., how to hire various classifications of employees, how to obtain a p-card, how to determine the appropriate external contracting mechanisms, etc.). The SPPAC will also facilitate post-award communication with various university units as needed and as appropriate.
• Assist Director and Assistant Director with BGSU hiring process for postdoctoral research associates and research professor series appointments. Primary POC for Post-Doc hiring process. Serve as liaison with department budget officers and PI to collect required documentation (Visa, new employee data form, current CV, official transcripts, etc.); conduct and document “Restricted Party Screening” and coordinate with college office and International Programs; and maintain ongoing record of postdocs, funding sources, payroll data, demographics, in preparation for annual survey.
• Oversees the programmatic reporting process for several key sponsors including but not limited to; the National Science Foundation, the National Institutes of Health, the National Oceanic and Atmospheric Administration, the U.S. Economic Development Administration, the Ohio Department of Education, the Ohio Department of Higher Education, and others.  This will include issuing reminders to PIs regarding delinquent reports and offers of assistance; raising attention to the VPREE level for added support.

Minimum Qualifications

The following Degree is required:

• Bachelor's Degree. Degree must be conferred at the time of application.

The following Experience is required:

• 1 year with grant proposals and budget development with various funding agencies

The following Experience is preferred:

• Supervising employees
• Higher Education

Knowledge, Skills, and Abilities:

• Multitasking abilities
• Ability to work under deadlines; prioritizing working
• Excellent communication and interpersonal skills specifically as they relate to understanding the research and sponsored program needs of faculty members
• Excellent organizational and problem solving skills
• Experience with budgeting and accounting procedures
• Experience with negotiating grant contracts/agreements

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by August 18, 2023.

To apply

For a complete job description & to apply for this position visit https://www.schooljobs.com/careers/bgsu

Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.