Staff Assistant, Proposal Coordinator

Staff Assistant, Proposal Coordinator


Department Summary:
Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement.

Our commitment to diversity, equity, and inclusion is reflected in our institutional values, which ensure that all students are supported and succeed.

Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.

The Office of Grants and Sponsored Projects (OGSP) lies administratively within the Division of Academic Affairs. OGSP is charged with facilitating all aspects of external grant funding and certain sponsored projects that otherwise do not fall under the purview of the Office of Alumni and Development. The OGSP is responsible for supporting the development and submission of grant applications, managing grant funding upon award, and overseeing federal, state, sponsor, and university guidelines and regulations.

Position Summary:
The Proposal Coordinator's primary focus is to develop and submit grant proposals to federal, state, local, and private funding sources. The Proposal Coordinator will interact directly with faculty, staff, and librarians during the proposal development process with the goal of ensuring compliance with proposal preparation criteria to increase the likelihood of success.

The successful candidate will be a staff member who will work with their faculty and administrative colleagues to seek and apply for external grant funding.

Supervision received: Reports to the Executive Director of Grants and Sponsored Projects

This is an APA position and is subject to the terms of that union agreement.

Position Type: APA Professional

Essential Duties:
1. Lead in the development of project budgets and budget narratives to align with project narratives
2. Advise and make recommendations to principal investigators (PI) in the development of grant proposal structure and in the coordination of all required supplemental documents3. Must proactively engage in professional development to maintain knowledge of compliance mandates on the federal and state level including, but not limited to, 2 CFR 200 Uniform Guidance4. Maintain current knowledge of funding trends, proposal components, and all University and specific sponsor guidelines and requirements5. Utilize the various electronic research administration portals (e.g.,, to prepare proposals for submission to federal, state, local, and private funding sources6. Assist in the development of outreach strategies to increase grant activity (e.g., website, e-mail alerts, grant workshops, announcements, presentations, informational materials, and meetings)7. Proposal Coordinator will consult with faculty, staff, and librarians to ascertain research/external funding goals8. Utilizing an understanding of faculty and librarians research agendas; identify, evaluate, and disseminate information about grant opportunities9. Update network drive and database as needed, develop compliance matrices and timelines for active proposals10. Develop systems to enhance the efficiency and effectiveness of pre-award procedures11. Assist the Executive Director and Assistant Director with other duties as needed

Required Qualifications:
1. Bachelor’s degree2. Minimum of two years sponsored research administration or related experience3. Ability to meet deadlines, manage multiple priorities, provide meticulous attention to detail4. Excellent speaking and writing skills5. Strong organizational and analytical skills6. Experience with grants management principles, practices, and procedures7. Experience in grants submission protocols8. Strong interpersonal skills, ability to work collaboratively in an office environment and with diverse colleagues9. Proficiency with Microsoft Office suite of programs, with an emphasis on Excel

Preferred Qualifications:
1. Master’s degree2. Sponsored research administration experience including grant submissions (eRA) in an institution of higher education3. Knowledge of higher education principles, practices, and procedures4. Proficiency with Adobe Acrobat and working knowledge of SharePoint

Work Environment:
Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form:

Special Conditions for Eligibility:
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.

This position is not eligible for H-1B sponsorship.

COVID-19 Vaccination Requirement This position must comply with the University Covid-19 Attestation requirement. All employees must be fully vaccinated and complete the Covid-19 Attestation upon hire.Medical or Religious ExemptionsAn employee may request an exemption to the vaccination requirement based on the existence of medical contraindication to vaccination. In addition, an employee may request an exemption to the vaccination requirement based on a sincere religious belief. In both cases, an employee will be required to submit documentation to support the request for an exemption. Employees who secure an exemption may be required to take additional precautions in the workplace and are strongly encouraged to test weekly through the university’s Wellness Center. We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

Salary Range: $50,000 - $60,000
Posting Number: S00966P
Open Date: 05/11/2023
Close Date: 6/11/2023
Open Until Filled: No

Special Instructions to Applicants:
Please note the following information is required to complete your application for this position:

a minimum of one (1) employment history entry.

a minimum of three (3) professional reference entries.

To apply, visit

Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.

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Contact Information

Bridgewater State University




(508) 531-1324

Background Information

4-Year Degree


  • College/University
  • Finance, Operations


Target Job Information