Research Administrator 2

UC Davis Medical Center

Davis, CA


Research Administrator 2

Salary Range: $25.77 - $48.95 Hourly


Under the supervision of a Division Manager, this position works with 26 faculty and 30 lab personnel from the Division research lab on campus to develop and submit approximately 100 proposals annually as well as manage post award of 25 proposals annually and closeout of awards. The proposals include several R01 awards and a Training Grant that requires comprehensive management through the year to ensure proper allocation of trainees and fiscal management of the grant. Maintain a consistent high level of knowledge and skin in the functionality of the eRA system to ensure all grant applications property submitted. The position also works closely with Division Manager on all lab personnel related issues including hire, payroll, visa, etc. and manage all actions independently. Overall, the position is responsible for managing the Division’s physical facilities on campus that include space assignment of five research laboratories, one clinical laboratory. and two offices. There are 26 full-time faculty, 4 emeritus faculty, 10 clinical fellows, and 19 basic science fellows, staff, and student assistants. The Division’s budget includes several million dollars in research grants, a research training grant, and clinical contracts.


This position serves as key pre-award and compliance expert in University Policy and Procedure for grants, contracts, and financial and personnel procedures as they relate to intra – and extramural funding. Independently gathers, manages, and analyzes award data from a variety of revenue streams, including federal grants, private grants, gifts and other funding sources. Responsible for monitoring and maintaining research data associated with the research awards. Required skills include knowledge and experience in budget preparation, analysis and forecasting with ability to control complex budgets.


Required Qualifications

Applicants are encouraged to upload license and certification if required of the position.

• Bachelor’s degree in a related area and/or equivalent experience/training

• Interdepartmental pre- and post-award experience.

• Knowledge of federal and private grant budgeting, financial reporting and policies regarding use of grant funds. Ability to convey recommendations clearly to principal investigators, managers and staff to ensure compliance with policy. Ability to make immediate appraisals of compliance with proposal guidelines/regulations and of acceptability of award conditions and determine whether matters need to be brought to the attention of the principal investigators.

• Advanced knowledge of electronic grant applications including eRA Commons, MyNCBI, Cayuse SP, Cayuse424, ProposalCentral, FastLane, and Foundation portals.

• Advanced editing skills to write and comprehend scientific data for preparation of research grant proposals. Proofreading skills to identify errors and ability to correct errors and produce error-free work.

• Knowledge and experience in budget preparation and guidelines for Federal, State, and private granting agencies.

• Knowledge and ability to coordinate, produce, and execute contract/agreement and grant submissions to Federal, State, industry foundations and various funding agencies.

• Ability to interpret, comprehend and comply with university, State and Federal guidelines, policies and procedures as it relates to the submission and management of contract and grant applications.

• Advanced computer skills to quickly and accurately produce a wide variety of material. Advance knowledge of software programs such as MS Office: Excel, Word, Access and PowerPoint.

• Skills to simultaneously organize projects and to set priorities to effect project completion within stated deadlines; ability to complete tasks accurately, neatly and quickly under pressure of deadlines and other duties.

• Knowledge of administrative practices and procedures; skills, knowledge and abilities to recognize, spell and use standard English correctly; abilities to recognize, spell and correctly use medical, technical and scientific terminology.

• Knowledge of University accounting policies and procedures. Knowledge and experience in effective use of multi-user computer network systems and applicable financial management software. Knowledge and experience in UCPath, Decision Support and Kuali desirable.

• Ability to analyze financial data and reports and make meaningful conclusions.

• Analytical skills to independently and proficiently assume responsibility for coordinating and completing complex projects, including requiring interactions with many internal parties in a matrix organizational structure.

• Organizational skills to determine manage and meet priorities and deadlines. Ability to development of timelines and work plans.

• Ability to work overtime as necessary to meet deadlines.


Special Requirements

• Non-smoking work environment.

• Must be able and willing to work on multiple projects simultaneously with many interruptions.

• Position requires extensive use of computer systems.

• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.

• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy ( covering all employees.  To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.


To view full job description and submit an on-line application visit UC Davis Career Opportunities at:

Job ID #52341


The University of California, Davis is an Affirmative Action/Equal Opportunity Employer

Contact Information

UC Davis Medical Center



2440 W Covell Blvd

Davis, Ca 95616


Background Information

4-Year Degree


  • College/University
  • Administrator or Administrative

Authorized to work in the US


Target Job Information

$25.77 - $

  • Full Time