Manager, Research Administration - Hybrid/Remote

Overview

The University of Miami, Office of Research Administration (ORA) is the University's institutional office responsible for reviewing, endorsing and submitting proposals to extramural sponsors for research, clinical trials, training, instructional and other sponsored activities. ORA has an exciting job opportunity for a Manager, Research Administration.

Submit your application via our career site at: https://umiami.wd1.myworkdayjobs.com/en-US/UMCareerStaff/job/Manager--Research-Administration---Hybrid-Remote_R100062138

CORE JOB SUMMARY                                                                                                                                                                                                           

The Manager, Research Administration supports the research mission of the University of Miami and the goals of the Office of Research Administration (ORA) and is an integral partner in a sponsored programs administration team that manages service and provides guidance and direction to specific UM departments, schools, and Centers/Institutes on all post award administration functions, from award set up to award close-out.

The Manager oversees the Award Management area of the Office of Research Administration (ORA). Assists in overseeing post-award activities of all contracts and grants awarded by federal, state, and other sponsors. Advises and interprets research funding awards and serves as the subject matter expert for sponsor policies and procedures. Works closely with all Research Administration areas to ensure compliance with sponsor requirements while providing excellent service to principal investigators, researchers and administrators. This position plays an important role in post award training, from award setup to closeout. 

CORE JOB FUNCTIONS                                                                                           

• Oversees sponsored compliance to ensure terms and conditions are respected and adhered to.

• Recruits, trains, and mentors department staff to develop talent and improve performance.

• Monitors team performance relative to accuracy, timeliness, customer service and other related metrics. 

• Implements approved operational plans, which are consistent with strategic business objectives.

• Monitors all elements of post-award activity to include award set up, budget, expense review, effort reporting, reconciliations, closeout, audit, compliance, and ensures that payments for research activities and funding for new projects are timely.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

• Ensures employees are trained on controls within the function and on University policy and procedures.

• Serves as the liaison between the faculty, academic departments and research centers, campus administrative units and a wide variety of federal, state, local and private funding agencies. Ensures compliance with university, federal, state, and other agency regulations, policies, procedures, form and guidelines for the conduct of research.

• Assists with developing and implementing internal operating procedures and assists with monitoring grant budget and expense activities; including reporting, proper documentation billings/receivables, collection of cash, award close outs and financial reporting to sponsors.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

• Assists the Sr. Manager and Director in overseeing all elements of post-award activity including responsibility for the fiscal administration of all contracts and grants awarded by federal, state, and other sponsors.

• Oversees, monitors, and reviews grant-related post-award functions, including award setup, budget distributions and re-budgeting, expense monitoring, periodic invoicing, and financial reporting, to include closeout functions. Performs post-award functions as needed.

• Assists with time and effort reporting system, ensuring it is complete and in compliance with applicable regulations.

• Monitors internal monitoring reports monthly to ensure compliance with federal guidelines.

• Monitors team performance relative to accuracy, timeliness, customer service and other related metrics. 

• Ensures high quality, efficient service to the research community, and provides assistance to Director in the planning and implementation of innovative customer service initiatives.

• Assists with developing and implementing internal operating procedures and assists with monitoring grant budget and expense activities; including reporting, proper documentation billings/receivables, collection of cash, award close outs and financial reporting to sponsors.

• Assists with directing team members to resolve conflicts between Principal Investigators (PIs) and team members quickly and satisfactorily.

• Maintains knowledge of current federal issues relating to grants and audits of state, local government and non-profit organizations; interprets OMB (Office of Management and Budget) Uniform Guidance for all sponsored awards.

• Assists in the completion of all aspects of the annual single audit report on federal awards.

• Assists with development, modification, and instruction of research administration training for faculty and staff.

• Assists in the completion of all aspects of the annual audit report on federal awards.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

• Reviews and approves departments’ modification request through IBIS system.

• Review and facilitate the approval and submission process of financial and non-financial reports for various agencies.

• Responsible for PI transfer of awards, relinquished, closed out or re-assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

Bachelor’s degree in relevant field required. Master’s degree in relevant field preferred.

Certification and Licensing:

Successful completion of Certified Public Accountant, Certified Financial Research Administrator, or Certified Research Administrator status or equivalent designation preferred.

Experience:

Minimum 5 years of relevant experience in Sponsored Programs Administration. University Research Administration experience preferred. Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Knowledge, Skills and Attitudes:

• Demonstrated knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.

• Ability to recruit, train, and lead staff to new and changing Sponsored Programs initiatives, and to create an environment within the office which promotes staff involvement and continuing education.

• Strong interpersonal skills with a high degree of analytical ability and strong verbal and written communication skills.

• Ability to maintain confidentiality

• Knowledge of business and management principles.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to establish department goals, and objectives that support the strategic plan.

• Ability to effectively plan, delegate and/or supervise the work of others.

• Ability to lead, motivate, develop, and train others.