Research Administrator Senior

Overview

NOTE: To be considered for this position, please submit your application materials on the UMJobs website on this posting: Research Administrator Senior

The School for Environment and Sustainability (SEAS) is seeking a Research Administrator Senior to provide expertise in pre- and post-award administrative support. The SEAS Research Office supports faculty, staff, and students’ research including federal and non-federal sponsored projects, unfunded agreements, internally funded research projects, and management of discretionary funds. You will support a diverse portfolio of sponsored projects, research group discretionary and research incentive funds, expendable restricted funds, and designated activity as assigned. You will report to the Research Administrator Senior Manager. 

Remote and flexible work agreements may be made to allow for off-site work at a remote location.

What You'll Do

Pre-Award

• Support the timely submission of proposals to various sponsors including National Science Foundation (NSF), National Oceanic and Atmospheric Administration (NOAA), Department of Energy (DOE), Department of Defense (DOD), United States Department of Agriculture (USDA), foundations, and industry. Coordinate submission of complex multi-PI submissions with other UM departments and external partners.

• Meet with the Principal Investigator (PI) to advise and assist in the development of the budget, budget justification, facilities, CPS, and other non-technical forms as needed. 

• Support the submission of internally funded projects such as Graham Catalyst and CNAP, MIDAS, and OVPR awards.

• Provide guidance on university, school, and sponsor guidelines, facilitate indirect cost waiver and cost-sharing requests, review UM and sponsor proposal forms for compliance with sponsor guidelines prior to submission. 

• Respond to sponsor requests for just-in-time documents or other sponsor requested information.

Post-Award

• Work with appropriate University offices to resolve issues regarding the notice of grant award and establishment of the project accounting structure, project budget and appropriate indirect cost rate.

• Prepare sub-project grant and subcontract requests as needed.

• Monitor personnel assignments on each project. Regularly review and correct personnel effort allocation to avoid retroactive changes.

• Ensure project expenditures comply with Uniform Guidance (UG), all applicable funding agency guidelines, and accounting regulations and standards. Initiate corrective action as required, including processing journal entries.

• Provide updates on the financial status of projects to project directors quarterly, at a minimum.

• Analyze need for and implement budget revision requests or request time extensions on grant funds if necessary.

• Prepare annual renewals for funded research projects as required.

• In coordination with the principal investigator, review, and address UG reports; finalize Financial Status Reports.

• Maintain central electronic files for all assigned grant activity; retain files in accordance with university grant and contract records management guidelines.

Administrative Duties

• Provide cross coverage and back-up to other research administration team members as needed.

• Review and approve Concur reports and budget approval requests from HR and Finance

• Participate in SEAS staff development and research group meetings. 

• Represent research offices on institutional task forces related to research administration. Serve on ad hoc working groups and committees to improve process