Director of Sponsored Programs Administration

Minimum Requirements:

Master's degree and eight years of related experience. An equivalent combination of education, training, and/or experience may be substituted for the requirements noted.

Position Description:

The Director of Sponsored Programs Administration is responsible for leading and overseeing the management of sponsored programs across the university, with specific focus on the federal and private, non-profit portfolio managed by the Grant Management Services (GMS) division of the Office of Sponsored Programs Administration (OSPA). The Director will serve in a leadership capacity for internal and external constituents involved in UofL sponsored programs and will develop and drive a robust infrastructure that supports the university’s research and innovation mission. This position will serve as a member of the OSPA and Office of Research & Innovation leadership teams and act as a critical subject matter expert for the university’s research enterprise.

This position offers an opportunity for a flexible work environment and remote and hybrid work applicants will be considered. U.S. Citizenship or Lawful Permanent Resident Status required: Position must be able to receive/review and/or evaluate export-controlled information.


The Director will:

  • Provide strategic leadership and oversight for sponsored programs; Review, develop, update, and implement a vision and goals for the Grant Management Services division, policies and procedures, efficient administrative and operational processes, and infrastructure to ensure compliance with sponsor and institutional guidelines and regulations and to facilitate the effective management of the university's sponsored programs portfolio.
  • Coordinate and oversee the Grant Management Services division of the Office of Sponsored Programs Administration; Direct the recruitment, training, supervision, mentoring, and retention of team members; Provide and promote opportunities for the team’s professional development.
  • Provide oversight and accountability for sponsored programs outcomes, including compliance with internal and external regulations, standards and requirements, proposal and award establishment timelines, systems efficiencies and effectiveness, and operational goals; Serve as an authorized signatory for sponsored programs in accordance with university signature authority delegation.
  • Serve as a primary point of contact for internal and external constituents on sponsored programs matters related to the university's sponsored programs portfolio; Provide guidance on university policy and sponsor requirements and establish effective lines of communication with principal investigators and research and business managers.
  • Develop and deliver unit, management, and institutional reports in support of internal business processes and strategic metrics reports to support research leadership decision making; Support the development of research administration systems with specific attention to efficient and streamlined business processes that minimize administrative burden.
  • Foster a strong culture of customer service, support, professionalism, accountability, and compliance within the Office of Sponsored Programs Administration.
  • Continually develop and maintain an advanced knowledge of legal, regulatory, and policy matters (with particular attention to federal regulations, including the Uniform Guidance) affecting the university's sponsored programs portfolio and provide outreach and education to OSPA personnel and the UofL research community on these matters; Identify and manage emerging trends that may affect the conduct of sponsored programs at the university; Engage with professional organizations as a representative of the university and to remain current on new issues impacting sponsored activities.
  • Perform other duties as assigned. 

The University of Louisville is a vibrant and inclusive community, and we actively seek
candidates who are interested in contributing to diversity and equal opportunity within higher
education. UofL’s Office of Research & Innovation strives to exceed customer expectations
and seeks a highly motivated candidate with an excellent customer support orientation and strong
interpersonal skills. Candidates should demonstrate sound, ethical decision making ability and
balanced judgment, with the flexibility of thought and style needed to maximize benefit to
University stakeholders and external partners. The ideal candidate should be comfortable as a
confident, visible, and innovative leader and have advanced organizational and analytical skills.
Further, they should be a collaborative, dependable leader, team member, and prospective thinker, able to lead organizational change and to align the Office of Sponsored Programs Administration with the vision and goals of the University.

Compensation will be commensurate to candidate experience.


Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at or by phone 502-852-6258.

Contact Information

University of Louisville





Background Information



  • College/University
  • Sponsored Projects/Programs
  • Research Administrator/Manager
  • Grants and Contracts
  • Finance, Operations
  • Business Manager
  • Administrator or Administrative

Authorized to work in the US


Target Job Information


  • Full Time