Senior Grants Specialist - experience with scientific grants preparation required

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on LinkedInGlassdoorIndeed, FacebookTwitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Senior Grants Specialist.

In this role, the successful candidate will work under general supervision, administers and facilitates of the grant preparation and submission process for the department. Advises and assists department head with grant process and compliance issues related to funding agency regulations and standards; ensures adherence to administrative, fiscal, and accounting policies and procedures related to grant proposals .

Job Responsibilities:

    • Performs miscellaneous job-related duties as assigned.
    • Oversees the preparation of scientific-related grant proposals, to include guidance and assistance in budget preparation and interpretation of funding agency regulations and requirements; reviews proposals for compliance with policies,regulations, procedures, and facilitates documentation requirements.
    • Analyzes and reviews grant budgets for compliance with policies, funding agency requirements, and appropriate accounting protocol and procedures; advises and assists researchers and administrators in grant budgeting, and/or cost sharing requirements, and the use of associated data management and reporting systems and processes. Guides basic science and clinical investigators through the process of grants preparation, working with grants finance personnel in preparing budgets, just-in-time materials, and subcontracts/consortium materials.
    • Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required. Maintain updated file of materials such as electronic submission forms, bio-sketches, resources, and equipment information.
    • Collaborate with the School of Medicine's Sponsored Programs Administration office as well as with program officers at the NIH (National Institutes of Health) and other funding agencies, and providing updated information on requests for applications from the NIH as well as society and foundational grants. May provide advice and guidance to researchers and/or administrators with program planning and priorities in order to meet the requirements of the grant.
    • Provides advice and guidance to researchers and administrators on the application of grant funding policies, regulations, and procedures; serves as liaison between the department and funding agencies on various issues pertaining to proposals, awards, and/or budgets.
    • Guides and facilitates the research of funding opportunities for the activities of the department; maintains data on funding sources and a library of agency policies, procedures,. and documentation.
    • Maintains currency of knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation and impact of changes on funded operations.
    • May provide advice and guidance to researchers and/or administrators with program planning and priorities in order to meet the requirements of the grant.
    • May assist with the publication and dissemination of information on the grant in keeping with guidelines from the granting agency.

Minimum Qualifications:

To qualify you must have a Bachelor's degree; minimum of 2 years' relevant experience in a research or an academic environment.

Must include experience with scientific grants preparation.

Position also requires knowledge and skills in the following areas:

Knowledge of grant funding policies and procedures and applicable local, state, federal and School regulations.

Ability to communicate effectively, both verbally and in writing. Knowledge of restricted fund accounting principles, procedures, and standards.

Skill in the use of personal computers and software applications including database management skills.

Knowledge of federal, state and/or community funding sources and mechanisms.Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.

Ability to provide technical advice and information to staff. Knowledge of current developments/trends in grant proposals.

Preferred Qualifications:
Mater's degree preferred; minimum of 5 years' relevant experience in a research or an academic environment working on pre-award grant submissions.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.


NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $61,475.67 - $93,069.76 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Contact Information

NYU Langone Medical Center



New York, NY


Background Information

4-Year Degree

  • Hospital
  • Grants and Contracts


Target Job Information

  • Full Time