Manager of Research Operations- University of Illinois at Chicago


Hiring Department: Jane Addams College of Social Work

Location:  Chicago, IL USA

Requisition ID: 1013048

Posting Close Date: Search Extended to March 17, 2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni and is one of the largest employers in the city of Chicago.


This is a full-time and benefits eligible position.  UIC offers competitive salaries commensurate with experience.  In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition we offer tuition waivers for employees and dependents.  Click for a complete list of Employee Benefits

The Jane Addams College of Social Work is seeking an experienced Manager of Research Operations to manage the research operations and long-term planning for the Jane Addams College of Social Work. This role includes all aspects of research administration and operations including proposal, grant, contract and subcontract development, management and compliance. Serve as the College's primary contact with the Office of Sponsored Programs, College HR, external sponsors and internal/external auditors.

Duties & Responsibilities
Identify and inform College faculty of funding opportunities that correspond to their interests and background.
Research and review sponsor requirements at the proposal stage and ensure compliance prior to application submission. Prepare proposal timeline, proposal budget and budget justification.
Secure cost-share approval, faculty teaching reallocation approval, and documentation from external subcontractors.
Serve as a subject matter expert on grant management for the College and act as a liaison to the Office of Sponsored Programs, external sponsors, and internal/external auditors.
Manage, review, edit and administer all financial activities of grants, contracts, consulting agreements, subcontracts and vendor agreements for sponsored projects.
Develop a shadow system to reconcile sponsored project expenses against Banner, track cost share expenses, and forecast budget balances.
Request accounts and prepare budgets; manage requests for no-cost extensions, progress reports, budget changes, prior approvals, and grant close-outs.
Identify appropriate employee types/classifications for sponsored projects, prepare job advertisements, and maintain employee data.
Process labor redistributions and personnel transactions; track all personnel changes to ensure personnel is accurately reflected in the Effort Reporting process.
Advise faculty on the appropriate use and function of University Purchasing cards, employee reimbursement processing, invoices, MOUs, program advances, and research participant incentives.
Plan, develop and interpret policies and procedures to ensure efficiency, accuracy and proper oversight of the College’s research enterprise; update and maintain the research administration sections of the College’s Policy Manual.
Prepare reports for the Dean and Associate Dean for Administration as requested; perform other related duties and participate in special projects as assigned.


Minimum Qualifications
Bachelor’s degree in social or basic sciences, humanities, business, or public health is required; Master’s degree is strongly preferred;
Minimum of three years experience in a research management setting with at least two years of research administration required; Knowledge of principles and processes involved in contractual and grant monitoring procedures required.
Strong interpersonal, management, and communication skills required; excellent independent judgment and decision-making skills required; Ability to work collaboratively in a team environment required.
UIC research administration experience and UIC systems experience is strongly preferred; university research administration background is strongly preferred. Certified Research Administrator (CRA) preferred.

Salary Range: $70,000-$75,000

To apply please submit an application, curriculum vitae, and the name and address of three references. All applications must be submitted online through the following link:

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Contact Information

University of Illinois at Chicago/JACSW
First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
  • Government
  • College/University
  • Sponsored Projects/Programs
  • Research Administrator/Manager
  • Compliance
  • Business Manager
Work Authorization
Authorized to work in the US
Security Clearance

Target Job Information

Job Type
  • Full Time