Grant Coordinator, Foundation Relations

The Foundation Relations Grant Coordinator is responsible for coordinating and tracking financial and administrative grant management activities associated with a high-volume Foundation Relations team. This role will serve as a liaison between the Foundation Relations and Trust Finance teams on both pre- and post-award activity and will also coordinate activities between the Foundation Relations staff and the hospital’s Office of Sponsored Programs, Finance, and department research administrators. Duties include working with numerous databases to maintain accuracy and integrity of foundation proposals, awards, and reports, as well as performing other special Foundation grant/financial projects as needed.

This Grant Coordinator will:

  • Prepare and distribute the weekly grants report and track status of expected grants
  • Review grant report with Foundation Relations staff to address questions or issues that require additional communication or documentation
  • Review, track and enter revenue data into donor database and identify discrepancies needing prompt attention.
  • Monitor Foundation revenue to inform updates to current year forecast and goal setting for future years.
  • Serve as cross-team liaison to maintain an accurate award tracking/booking system.
  • Work with appropriate institutional central offices (Office of Sponsored Programs, Research Finance, etc.) and department research administrators to ensure documentation is complete and accessible, and to troubleshoot and resolve matters.
  • Assist with preparation and obtaining approval of foundation fund agreements.
  • Assist with the preparation of mid-year evaluation, annual forecast plans,  and year-end activity. Collaborate with Trust Finance to improve efficiencies, streamline communication and reduce delays in booking foundation grants.
  • Conduct other Foundation Relations grants management and financial projects as assigned.

To qualify, you must have:

  • Bachelor's Degree and minimum of 2 years in fundraising, finance, accounting, research administration, or related fields.
  • Basic understanding of financial and business principles, and familiarity with legal documents such as grants or contracts.
  • Excellent problem-solving and organizational skills, including ability to handle multiple projects and consistently meet deadlines.  
  • Strong detail orientation, with high degree of accuracy and good prioritization skills.
  • Excellent ability to communicate, both orally and in writing.  
  • Ability to work under pressure with minimal supervision.
  • Intermediate proficiency with Microsoft Office (Excel, Word) and database applications is required. Experience with Blackbaud CRM and PeopleSoft preferred
  • Database management skills.

Please submit a cover letter with your application.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Contact Information

Boston Children's Hospital



300 Longwood Ave

Boston, Massachusetts 02115


Background Information

4-Year Degree


  • Hospital
  • Grants and Contracts

Authorized to work in the US


Target Job Information