Grants Manager, Pre-Award


Grants Manager, Pre-Award
Vacancy #: 400323
Recruitment Range:  $38,748-$74,744
Anticipated Hiring Range: $62,623-$67,337
Closing Date:  01/31/2023

Organizational Unit Overview

Harriot College consists of 16 departments and offers more than 50 undergraduate and graduate degree programs. As the home of the liberal arts and sciences at ECU, we are united by our shared purposes, which include to:

  • Impact our world and create solutions to help our Environment, Natural Resources, and Sustainability.
  • Understand issues and influence policies surrounding Social Justice and Diversity.
  • Navigate our world to find common ground through Culture and Communication.
  • Explore, research, and discover how to change the face of Technology and Medicine.

Harriot College employs approximately 450 full-time faculty and staff, and the Dean’s Office oversees all budget, personnel and academic matters in its departments, interdisciplinary programs, centers, institutes, and auxiliary offices.

Job Duties              

Duties of this position include, but are not limited to: Administers the overall program for pre-award grant administration for the Hub, from development to submission, with direct reporting to the college Associate Dean for Research. Identifies and disseminates funding opportunities that match the research interests, projects, and expertise of faculty using a variety of online databases and tools. Acts as the Hub’s single point of contact for grant proposal submission through eTRACS, NSF Fastlane,,, NOAA Grants Online, and other electronic submission portals, and for proposal tracking through NIH e-Commons. Reviews, interprets, and applies sponsor regulations and guidelines for electronic submissions.

Coordinates faculty proposal submissions, including coordinating individual user account set up, sponsor registration, download the application package, and provide preliminary review and interpretation of sponsor guidelines, coordinates internal review panels. Develops budgets, budget narratives, and other required documents, in conjunction with investigator-provided information. Collaborates with a variety of colleagues and experts across the college and university, taking full advantage of expertise of all team members, and reinvesting in the larger network appropriately. Learns from staff with post-award management responsibilities to ensure proposal budget development is optimized. Coordinates large interdisciplinary/multidisciplinary proposals with faculty internal and/or external to the university. Approves/disapproves submissions on behalf of the college to ensure only competitive proposals are forwarded to the Office of Research Administration.

Liaises with offices of Research Administration and Corporate and Foundation Relations to ensure timely and efficient grant submission, management, and compliance. Integrates with Hub personnel in an administrative leadership role. Works with the Associate Dean for Research on the development and implementation of institution-wide rules and regulations necessary to maintain compliance and to ensure meaningful and consistent pre-award management of grants and contracts. Develops and disseminates reports on pre-award activities. Liaises with external sponsors as well as university central offices and college and departmental offices to ensure sponsor and university compliance.

Oversees the development and delivery of training for pre-award services for departmental and college research support staff, faculty, and administrators. Develops and oversees policies and procedures related to pre-award grants management. Identifies and resolves operational issues. Contributes insights and advice to research leaders in the college and university to ensure continued growth and effectiveness in research administration. Serves on institutional committees and participates in institution-wide special projects. Other duties as assigned.

This position may be up to 100% remote.

Minimum Education/Experience       

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Experience, Skills, Training/Education           

Five (5) years demonstrated experience with development and submission of extramural proposal for grants and contracts in a university environment; demonstrated understanding and appreciation for partnerships with faculty, senior administrators, and external research sponsor officials; and CRA Certification preferred.

Special Instructions to Applicant       

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Application Types Accepted                

For more information and to apply, applications must be received in the Department of Human Resources by the closing date of 01/31/2023 to be considered.  Please submit an online ECU application for vacancy # 400323 to ECU Human Resources at

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

East Carolina University is an Equal Opportunity/Affirmative Action Employer.

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Contact Information

East Carolina University
First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
5 years
  • College/University
  • Grants and Contracts
Work Authorization
Authorized to work in the US
Security Clearance

Target Job Information

Job Type
  • Full Time