Grant Accountant


The Grant Accountant works closely with faculty, staff, and administrators on supporting the College’s Sponsored Research Office and monitors day-to-day pre and post award administration from project set-up to closeout. Post-award financial administration includes compliance with Uniform Guidance, grantor and institutional requirements. Pre-award financial administration includes assisting faculty and staff in the development of the budget and business sections of proposals. Reporting to the Director of Sponsored Research, the grant accountant is a member of the College’s Business Office and is responsible for reliable stewardship of sponsored programs.

Job Duties:

  • Ensures the accounting necessary to support sponsored program activity is in compliance with government, sponsoring agency and College requirements, recorded accurately and timely and in line with the award budget. Establish new grants and monitor expenditure activity; 
  • Ensures the College is in compliance with the Uniform Guidance as well as specific funder’s requirements. Performs subrecipient monitoring, ensures purchases of federally-funded equipment are performed according to federal guidelines and performs an annual federally-funded equipment inventory. Ensures all expenditures are made within the grant period (period of availability), all (payroll and services and supplies) costs recorded to a grant are reasonable, allocable and allowable, and the College is operating under appropriate cash management requirements.
  • Prepares and analyzes financial reports and sends to principal investigators, program directors, and the sponsoring agencies. Perform all grant related post-award functions including, but not limited to: budget and expense analysis; monthly/quarterly invoicing; financial reporting; labor distribution changes, and rebudgeting. Review GL transactions to ensure accuracy and complete journal entries as required.
  • Assists principal investigators regarding award budgets, budget revisions, cost transfers and cost overruns. Review reports with appropriate Principal Investigator and submit in accordance with program sponsor deadlines. Ensure that reports, which are the responsibility of the Principal Investigator, are submitted in a timely manner. Prepare or review reports to be submitted to sponsors. 
  • Assists the Director of Sponsored Research with the review of all award proposals for propriety prior to submission.
  • Administers quarterly payroll certification (time & effort) reporting, ensuring that time and effort is completed in compliance with all applicable regulations.
  • Prepares the indirect cost calculations and journal entries to allocate indirect costs each month for each eligible award.
  • Prepares the electronic payment draws and invoices for all sponsored award, as required. 
  • Prepares the Schedule of Federal Awards (“SEFA”) report and footnotes, the reconciliation of federal awards per the financial statement with the SEFA schedule.
  • Perform grant closeout functions, as required by sponsor including, but not limited to: reconciliation's, Financial Status Reports, final invoices, purchase order liquidations, zeroing out budgets, final reporting and, where permitted, carryover of available funds. Responsible for meeting document retention standards of each awarding agency and timely document destruction (within three months).
  • Performs other duties and assists with projects as assigned.

Minimum Qualifications

  • BS/BA in Accounting, Business Administration, or related field, or equivalent combination of education and experience.
  • Minimum 3 years closely related experience.
  • Must have thorough knowledge of grants and contracts administration, including federal regulations and compliance issues, budget monitoring, and general accounting practices.
  • Must possess finance knowledge, analytical ability, and good interpersonal skills.
  • Requires solid customer service skills with ability to interact with all members of the campus community.
  • Computer proficiency in Word and Excel, and the College’s computerized accounting system.

EXPECTED HIRING RANGE:  $69,900 to $74,700

If you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location.  In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity applicable pay equity laws and considers internal equity among current employees when developing the final offer.  Please keep in mind that the range mentioned above is the base salary range for the role.  Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.

Contact Information

Occidental College
First Name
Last Name
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
Minimum 3 years of
  • College/University
  • Grants and Contracts
Work Authorization
Authorized to work in the US
Security Clearance

Target Job Information

$69,900 to
Job Type
  • Full Time