Research Administrator I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Infectious Disease Sciences Administration and Operations team is hiring a full-time Research Administrator I to work with our Finance Team to support facultys' research operations. The position will assist in preparation and submission of competing grant and contract proposals and progress reports; and support other key fiscal monitoring, reconciliation, and administrative duties of the team.

The Research Administrator I assists with providing compliant and effective funding and budget administration for the Infectious Disease Sciences Program. The Research Administrator I works under direction of the Sr. Manager of Research Finance to complete tasks.

Under general direction, perform a variety of complex operating, capital budget or fiscal administrative support functions such as analyzing and developing budgets for grants, contracts, state funds, and program funds; assisting in the development of financial/fiscal policies; identifying project expenditure/revenue patterns; preparing analyses in support of program plans and budget requests; evaluating financial alternatives and recommending appropriate action; establishing and maintaining comprehensive fiscal record keeping systems; and recommending or implementing changes to fiscal information systems.

Responsibilities

• Budget & Fiscal Support
  • Work closely with Sr. Manager of Research Finance to develop, monitor and track simple or basic budgets
  • Modify and maintain multiple record keeping and reporting systems for varied and complex sources of funding (federal, industry, foundations, institutional, etc.); develop procedures for implementation, execution, control, and review/audit of fiscal operations
  • Assist program staff with procurement processes, maintain purchasing records and resolve issues that may arise
  • Assist in reviewing and processing all invoices, purchase requests and travel reimbursements for program grants and contracts
  • Assist with monitoring effort reports, maintain program budget files and perform related data entry. Be responsible for monthly reconciliation of expenditures incurred on program budgets
  • Assist investigators, Sr. Manager of Research Finance and staff in resolving budget related issues
• Funding Source Administration
  • Conduct the clerical aspects of pre and post award activities as directed, such as gathering documents, assisting with completion of content, acquiring signatures and formatting content to adhere to submission guidelines
  • Coordinate the adherence to submission timelines to ensure that deadlines are not missed
  • Assist in developing and preparing budgets for new, continuing and renewal grants and contracts
• Administrative Support:
  • Provide general support such as purchasing and maintenance of supplies and equipment

Qualifications

MINIMUM QUALIFICATIONS:

• High School degree or equivalent required. Bachelor's degree in Accounting, Public Administration, or related field preferred
• Attention to detail
• Basic proficiency with MS Office Suite (especially Excel)/Adobe
• Ability to design customized reports
• Planning/organization of one’s own work
• Work with difficult styles of leadership and adjust to their needs
• Ability to maintain confidential information
• Teachable/quick learner
• Flexibility
• Calm under pressure
• Basic understanding of how to create budget projections
• Previous experience reconcilling budgets

PREFERRED QUALIFICATIONS:

• Two years experience in a research and/or non-profit organization preferred
• Basic knowledge or experience with the process of funding mechanisms, and related common acronyms
• Knowledge of grant submission forms and their uses

Fred Hutchinson Cancer Center has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must, prior to their first day of employment:
Provide proof of being fully vaccinated against COVID-19 ; OR
Initiate the accommodations process to request a religious or medical accommodation (medical accommodations require a healthcare provider’s certification).