Grants and Contracts Associate - College of Pharmacy, Pharmaceutical Sciences


Hiring Department: Pharmaceutical Sciences
Location: Chicago, IL USA
Requisition ID: 1014796
Posting Close Date: 12/11/2022

About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

The Department of Pharmaceutical Sciences comprises the basic science disciplines within the UIC College of Pharmacy, which ranks in the top ten among US pharmacy schools. The Grants and Contracts Associate will join a team of professional research administrators who manage the financial portfolios of the unit's faculty members and trainees. Under administrative direction, the Associate will manage pre- and post-award functions across the grant lifecycle for Federal, State, local, and private sponsors. The position holder will liaise with UIC's Office of Sponsored Programs (OSP) and external entities to facilitate contract, subcontract, revenue generating, and other agreements and to ensure compliance with relevant regulations and sponsor guidelines.

Duties & Responsibilities

•    Advise faculty members and trainees on potential research sponsors and targeted opportunities.
•    Review sponsor solicitations, assist in the preparation of budgets, and help compile other required elements of grant and contract proposals.
•    Help Principal Investigators (PIs) respond to Just-in-Time (JIT) requests from sponsors.
•    Assist PIs with the preparation of no funds agreements such as material transfer agreements (MTAs), confidential disclosure agreements (CDAs), etc.
•    Maintain and/or review Other Support, Biosketch, and other essential documentation.
•    Coordinate closely with the OSP Pre-Award to facilitate the submission of proposals and receipt of awards.
•    Keep abreast of relevant University business policies and procedures and Federal, State, and sponsor regulations and guidelines.
•    Coordinate with OSP Post-Award on anticipation account and award setup, financial reports, major re-budgeting, cost transfers, cost share commitments, and closeouts in accordance with the terms and conditions of awards.
•    Develop and receive/issue incoming/outgoing sub-recipient packages and monitor billing/payment, performing risk assessments as necessary.
•    Monitor purchasing and other charges for allow ability, both at the point of charge and during the monthly reconciliation process.
•    Assist PIs with the administrative aspects of progress and final reports.
•    Prepare comprehensive, monthly financial reports for PIs that enable long-term planning, particularly of research personnel and major equipment purchases.
•    Prepare annual effort reports for certification by researchers.
•    Manage the non-research accounts in individual PI portfolios: startup, ICR, gift, and revenue generating funds.
•    Collaborate with the Department’s administrative team to optimize and facilitate cross-functional business operations.
•    Perform other duties and special projects as assigned.

Minimum Qualifications Required:
1. Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
Preferred Qualifications:
•    Master’s degree. Degree(s) should be in business administration, accounting, finance, economics or other field(s) related to the position responsibilities or Departmental research areas.
•    Certified Research Administrator (CRA) certification. Familiarity with biomedical sciences research environment and Federal sponsors (NIH, NSF).
•    Familiarity with UIC business systems (e.g. Banner, ChromeRiver) helpful but internal and external applicants welcome.
•    Demonstrated experience with pre- and/or post-award management.
•    Exceptional organizational and communication skills, both verbal and written.
•    Ability to work under pressure to manage workflow and meet deadlines.
•    Ability to work effectively with a wide range of constituencies in a diverse community.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Contact Information

University of Illinois Chicago
First Name
Last Name
(312) 996-1283
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
See Qualifications
  • College/University
  • Research Administrator/Manager
  • Business Manager
Work Authorization
Authorized to work in the US
Security Clearance

Target Job Information

Job Type
  • Full Time