Post Award Grant Coordinator


Post Award Grant Coordinator


Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
November 17, 2022

Application Deadline:

Salary Information:


Job Description:

Madison College in Madison Wisconsin is hiring a Post Award Grant Coordinator. This position partners with faculty and staff to provide oversight of grant projects, including ensuring the terms and conditions of the awards, as well as College and governmental regulations and related compliance activities, are met. The position serves as a resource for financial grant management and a content expert on grant compliance as it relates to OMB circulars and interpreting allowability related to grant guidelines.

The Post Award Coordinator also reviews and develops new policies and procedures related to grants management, is responsible for oversight grant spend-down, and creates and modifies training modules using multiple forms of media to train Madison College grantees on the grant management processes.

Madison College's dedication to promoting equity, inclusion and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College - it is the foundation of what we are striving to do. Come be part of our great team!

This position is a limited term position through June 30, 2027.


Required Documents (3) Failure to include these documents will render your application ineligible.

1.Cover letter


3.Response to supplemental questions: (Each answer should be ½ page or less).



  • Describe your experience engaging with a diverse student body and/or workforce.
  • What have you done (or what would you do) to promote and support anti-racism, social justice, equity, and inclusion at a community college?


This position will be open until January 1, 2023 at 11:59 pm. This posting may be used to fill similar vacancies that occur within six months of the closing date.

This is an exempt, 52 weeks per year position. General office hours are Monday - Friday from 8:00 a.m. - 4:30 p.m. At this time, this position supports three to four days per week of remote work, per the current College Remote Work policy, which is subject to change.

Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS). This position does not offer relocation. The person hired will serve a 12-month introductory period.




  • Leads quarterly or semi-annual post award meetings with PIs to ensure grants are meeting their stated goals and objectives; that the expenses are allowable, allocable, and reasonable; to assist with trouble-shooting; and to assist with communicating progress with the program officer.
  • Work with the PI to develop project revisions for federal, state, and foundation grants based on actual expenditures in order to expend the dollars in a way that meets the college's needs and is in accordance with grant guidelines and Madison College financial policies and practices.
  • Provide technical assistance on compliance issues in support of awarded projects and subawards; monitor reporting completion; collaborate with Principal Investigator. Serve as a technical expert for the District as it relates to allowability of costs and provide guidance to ensure compliance and minimize risk.
  • Work in conjunction with the Principal Investigator, Budget Manager and Grants Accounting to resolve budget overages/variances identified in the monthly financial statements; review monthly sub award invoices for accuracy.
  • Assist PI in revising WTCS grants as needed; assist with WTCS reporting, and local improvement plan as required by funder and assist with WTCS reporting
  • Perform post award process for active grants and determine if project is progressing as planned.
  • Serve as the primary liaison for PIs and Budget Managers to provide post award support to improve overall grant compliance.
  • Develop training strategies to improve the skills and education of those managing grants throughout the College.These may include small group courses, learning communities, or the development of videos or other modules to educate internal grant stakeholders on a variety of grant management topics: including Uniform Guidance, Cost Principles and Regulatory Guidance.The development of different types of media to make the modules more attractive to learn the objectives.
  • Maintains a commitment to the College mission, vision and values.





  • Skill in communicating effectively and professionally, both orally and in writing.
  • Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
  • Knowledge of Generally Accepted Accounting Principles, executive orders, Uniform Guidance (Uniform Administrative Requirements, Cost Principles, Audit Requirements for Federal Awards), procurement rules and other regulations as it to relates to the administration of federal grants.Knowledge of federal cost principles and awareness of expenditures.Ability to educate others about how this information impacts grant management and oversight.Ability to interpret state statutes and other regulations as it relates to administering grants through Wisconsin Technical College system.Knowledge of complex accounting principles and strong understanding of cash-basis and accrual accounting practices
  • Ability to analyze problems, identify alternative solutions, project impacts of proposed actions and implement recommendations in support of goals.
  • Demonstrated skill to plan, organize and edit written documents related to grant activities.
  • Demonstrated skill to facilitate, coordinate, prioritize and complete complex projects with specific deadlines
  • Knowledge of proposal development, budgeting, federal grant/contract compliance.



Bachelor's degree plus four (4) years relevant experience.

Preferred experience to include work with grants, grant administration or research administration.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues please contact the HR hotline, (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning – offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around — once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer:
Learn More about Madison College:

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.

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Contact Information

Madison Area Technical College
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Last Name
(608) 246-6900
Contact Email
Contact URL

Background Information

4-Year Degree
Years of Experience
  • College/University
  • Grants and Contracts
Work Authorization
Security Clearance

Target Job Information

Job Type