We are seeking a Grants & Contracts Manager who will manage the pre-award and post-award financial activities for sponsored programs that total over $40 million annually, within the Department of Pediatrics. Partnering with the department’s Assistant Administrator, the Grants and Contracts Manager will work to manage the overall financial management of sponsored programs. This position will directly supervise 3-4 Grants and Contracts Analysts. The position reports directly to the Assistant Administrator and will work closely with the financial leadership (non-sponsored) in the Department of Pediatrics: Associate Administrator and Sr. Financial Manager. This is a hybrid position. 2-3 days per week may be remote.
Ensures compliance with university and/or agency regulations and restrictions. Overall the department submits approximately 275 grant/contract applications per year totaling $250 million. Position will be primary reviewer of all proposals prior to sending through to ORA. Will communicate with analysts and PIs regarding review of proposals.
Manage financial activities involving grants, contracts, clinical trials, and related accounts.
Performs comprehensive analysis and projections relating to business or research trends to improve department’s operational and financial effectiveness.
Assists in grant financial planning and cost analysis.
Analyzes complex financial data to ensure efficient use of resources.
Specific Duties & Responsibilities
Assist divisions and departmental leadership with strategic planning.
Oversee the financial management of over 350 sponsored accounts in Pediatrics.
Oversee processes for management of all budget accounts once awards have been granted. Provide oversight for expenditure of funds, ensuring that funds are expended according to sponsoring organization’s stipulations.
Work with Department Effort Coordinator to manage Effort Reporting for the department.
Train, supervise, and develop Grants and Contracts Analysts on Pre-Award and Post-Award Management.
Train, supervise, and develop Grants and Contracts Analysts who are responsible for account reconciliation.
Liaison with external administrative offices including, but not limited to Accounts Receivable, Billings, Accounts Payable, Departmental Sponsored Projects Office, Office of Research Administration and University Shared Services, etc. to ensure that required policies and procedures are followed.
Provide instruction and answer questions relating to procedures and serve as liaison between administrative offices and the unit area.
Develop financial reports to aid in sponsored projects financial administration.
Provide guidance to analysts, division managers, and faculty regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as, other administrative rules, cost principles.
Assist in streamlining the pre-award and post-award initiatives.
Develop resources and procedures to support the preparation of research grant and contract applications.
Work with and resolve any issues from faculty on any sponsored/research issues for either pre- or post- award.
Lead monthly deep dive sponsored post-award meetings with analysts on reviewing each account and assisting with on-going issues.
Fill in as needed on daily operations of post-award management in any division due to turn-over, vacation, etc.
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Responsible for departmental pre-review of complex proposals.
Manage process of final grant package presentation and approval with the Office of Research Administration.
Assist analysts with the timely preparation of proposal budget for Principal Investigator Review if needed.
Revise and advise on approved budget changes to awarded grants/contracts.
Provides support for the development of the fiscal year sponsored annual operating budget for submission to the Deans Office.
Innovation Grants program: review of RFP each year, sending out, receiving all proposals, sorting, uploading, communicating with review committees, gathering feedback, sending to leadership, notifying all applicants, coordinate IO/fund setup, collect all reports, communicate with development on blurbs for radiothon. Answer questions from recipients throughout year on spending, NCEs, balances.
Administration of department T32: appointing fellows each year, reconciling, FSRs, RPPRs, assist with Renewal application.
Additional Knowledge, Skills & Abilities
Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.