Grant Administrator II - 527977

Overview

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit http://www.fiu.edu/.

Grant Administrator II - 527977

Job Summary:

Oversees pre- and post-award research projects to support Kimberly Green Latin American and Caribbean Center's research initiatives (LACC). Supports faculty with proposal preparation, including but not limited to proposal budgeting, completing all required internal and external documentation as necessary, and coordinating the entire proposal submission with Principal Investigators (PIs) and the Office of Research & Economic Development (ORED).

• Oversees the pre-award and post-award administration of grants; reviews for grant compliance and approvals and manages all related required processes for the Kimberly Green Latin American and Caribbean Center (LACC).
• Provides guidance to department, college administration, and faculty members on all fiscal and administrative grant related matters. Ensure that all necessary proposals are submitted accurately, on time, and in accordance with the established University policies and procedures as well as sponsor, federal, state, and university rules and regulations.
• Provides post-award administration and management for complex public and private sponsored and non-sponsored projects. Assists with annual progress reports submission, prior approval change and budget revisions as well as other proposal related duties as determined by the Center.
• Assists with grant renewals, continuations, no-cost extensions, and successful and comprehensive grant close-outs. Reviews award documents for grant acceptance and processing; contributes to the management of awards for compliance with sponsor's financial guidelines.
• Provides financial reports to investigators and departments to assist in award oversight. Assists auditors with data requests and reports; maintains and monitors records associated with the University's subcontracts including processing encumbrances and payments.
• Serves as liaison with the Office of Research and Economic Development (ORED) and SIPA departments in the administration of SIPA department's grants.
• Coordinates with departments, FIU Administrators, LACC faculty affiliates and Principal Investigators in proposal and budget construction preparation and final submission to the agencies.
• Serves as liaison for the processing and review of Collaboration agreements, Non-Disclosure Agreements, Sub-contracts and other Agreements as needed.
• Tracks achievement metrics such as submissions, prizes, and salary recovery amounts budgeted. Prepares regular reports on grant submission activities and regularly updates dataset to incorporate key achievement measures.
• Assists investigators with updating current and pending documents as needed which includes reviewing Effort Reporting certification to ensure amounts budgeted and reported on projects is accurate. Assists in the development of internal operating procedures for the Center's research area.
• Works directly with faculty/PI managing highly complex multi-million-dollar portfolios which requires in-depth coordination of financial and HR activities, responsible for interactions to resolve problems and correct errors in all project management.
• Reviews grant and contract award terms and conditions while using and interpreting the other award documents to determine budget, restrictions, invoicing schedule, and other pertinent information while actively participating in the negotiation with grant and contracting officers to substantiate budget requests and to secure terms and conditions, which are consistent with policy.
• Interacts with sponsors and staff to resolve problems and correct errors in fund management. Monitors and resolves budget exceptions, non-payroll transfers, budget modifications, change of PI requests, and Direct Charge Exemption forms.
• Analyzes expenses, develops cost projections, and provides financial tracking and fiscal control to ensure compliance, effective grant management and fulfill reporting requirements. Provides basic accounts payable, human resource, payroll support, including the filing of grant-related faculty summer contracts and other grant-supported personnel.
• Monitors final reporting which includes reviewing for accuracy and appropriateness and timely submission while interacting with core offices. Prepares sub-awards for sponsored projects as specified by the granting agency including subcontracts and consulting agreements.
• Assures adequate cost justifications and supporting documentation are obtained and conforms to FIU and Sponsor policies and procedures. Contacts faculty members whose grants or contracts are coming to an end to ensure the preparation and submission of a new or continuation proposal to the funding agency.
• Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures. Handles cash, credit cards, checks, gift cards and other monetary payments or transactions.

Minimum Qualifications:

Bachelor's degree and two (2) years of grant or contract administration experience OR Certified Research Administrator (CRA) and two (2) years of grant or contract administration experience OR equivalent combination of education and six (6) years of grant or contract administration experience.

Departmental Requirements:

Must complete the internal Research Administrator Certificate Courses (RACC) within 3 months of hired. Must complete the CRA Prep Course within 1 year in the role.

Job Category:
Administrative

Advertised Salary:

$55,000 - $65,000

Work Schedule:

• Begin time: 8:30 AM
• End time: 5:00 PM

Working Condition(s):
Required to spend 50% or more of time operating a computer

Pre-Employment Requirements:

Extended Criminal Background Check

Other Information:

• Ability to work flexible hours as needed.
• Ability to work during peak times (e.g., Summer)

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 527977

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.