Grants and Contracts Associate

Grants and Contracts Associate (Requisition ID 1012365)

College of Applied Health Sciences, Office of Research

Civil Service

Close Date: 10/10/2022

Full-Time 37.5 hours per week


About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

The University of Illinois Chicago, College of Applied Health Sciences (CAHS) Office of Research is seeking a Grants & Contracts Associate. This position functions under the general supervision of the Associate Dean of Research. The primary function of this position is to manage pre-award application submission and post-award administration for sponsored research projects in all five departments in the college. In addition, this office oversees college level approval of all grant submissions. This requires applying specialized knowledge of federal, state, and university guidelines to ensure sponsored project applications are submitted in compliance with funder guidelines as well as University, CAHS and departmental policies, procedures and applicable state/federal laws and regulations.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience.  In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition we offer tuition waivers for employees and dependents.  Click for a complete list of Employee Benefits.

Duties & Responsibilities:

  • Review grant and contract solicitations to complete appropriate internal and external documentation for research application submissions.
  • Assist PIs with budget development for grant and contract submissions.
  • Review final applications to verify accuracy prior to submission and route to obtain necessary approvals.
  • Coordinate and complete subcontracts.
  • Complete and submit contracts for federal and non-federal sponsored research.
  • Perform other related duties and participate in special projects as assigned.
  • Coordinate and complete documentation for Just-In-Time (JIT) submissions.
  • Review Notice of Award (NOA), account assignment forms, and budget to verify accuracy and revise the budgets to match the awarded project budget.
  • Coordinate, prepare contract billing and payment terms and conditions provided in the sponsored research contracting documents.
  • Verify and adjust expenditure reports for financial reports to be submitted to external funding agencies in accordance with the terms and conditions of the awards.
  • Review research budgets with Principal Investigators (PIs) regarding burn-rates, as requested.
  • Problem-solve with PIs about issues communicated by Office of Sponsored Programs (OSP) or sponsors.

Minimum Qualifications Required:

  1. Bachelor's degree in business administration, accounting, finance, economics or a field related to the position
  2. Additional knowledge, education, training and/or sponsored project experience in the area of specialization inherent to the position may be required.
  3. Demonstrated experience with pre-award grant management and submission

Preferred Qualifications: 

  • Certified Research Administrator.
  • Knowledge of, or the ability to learn federal, state and funding agencies policies, procedures, laws, regulations, and codes applicable to the administration of grants and contracts.
  • Knowledge of, or the ability to learn, University policies and procedures.
  • Knowledge of principles and processes involved in contractual and grant monitoring procedures.
  • Knowledge of computers; word processing, spreadsheets, and database management.
  • Word processing experience.
  • Demonstrated experience with database systems.
  • Excellent written communication.

To Apply: For fullest consideration go to: click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation



Contact Information

College of Applied Health Sciences





Background Information

4-Year Degree

  • College/University
  • Administrator or Administrative
  • Business Manager
  • Compliance
  • Grants and Contracts
  • Research Administrator/Manager
  • Sponsored Projects/Programs


Target Job Information

  • Full Time