Sr. Sponsored Program Specialist

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The School of Nursing and Health Studies is looking to fill a Sr. Sponsored Program Specialist vacancy. The incumbent will be responsible for the day to day activities of pre-award and post-award account transactions and reconciliations for the School of Nursing and Health Studies (SONHS). The specialist will provide support to the SONHS Business Office. This position will work with the Director of Research Support on grant submissions including budget preparation and online grant submissions. In addition, the specialist will assist in conducting quality assurance for the SONHS research studies for monitoring and maximizing research integrity.


  • Preparing grant application to NIH and other agencies including completion of all UM and agency forms
  • Budget development of proposed study
  • Work with the Office of Research Administration to process grant submissions
  • Reconciles sponsored accounts using both Workday reports and BI reports provided by University Central offices
  • Evaluate actual expenditures in compliance with Federal and University policies
  • Tracking of all sponsored awards received, including responsibility for review and interpretation to the faculty member of all award terms and conditions, with special attention to reporting requirements of the investigator
  • Makes sound decisions by applying sponsored programs regulations, including government-wide regulations, sponsoring agencies’ specific regulations, University policies and procedures, and University sponsored policies and procedures. Interprets regulations and assists faculty investigators and administrators in understanding sponsored programs requirements
  • Works independently with limited supervision
  • Prepares expenditures request in Workday including expense reimbursements, purchase order requisitions, journals, etc.
  • Track and log all expenditures to ensure completion through the approval process
  • Submit and track invoices for payment of research grants
  • Track all subcontracts, including foreign entities, and review of subcontractors’ invoices
  • Responsible for the regulatory oversight of SONHS’ research studies to maintain compliance with regulatory requirements
  • Conduct quality assurance including the initiation visit and an implementation visit every three months thereafter. Visit includes regulatory oversight of all consent and HIPAA/FERPA forms as appropriate to the study and 10% of data monitoring.
  • Become familiar with protocol and study standard operating procedures (SOP)
  • Verify compliance with regulatory requirements, as well as compliance of study staff with their CITI training and specific study related trainings
  • Minimize potential protocol deviations that can negatively affect the quality of data collected and comprise human subject’s protection


Education: Bachelor’s degree in relevant field

Experience: Minimum 1 year of relevant experience

Interested candidates may apply to this position using the University careers site, position# R100060873. The link to the position is:     

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Contact Information

University of Miami, School of Nursing and Health Studies





Background Information

4-Year Degree


  • College/University
  • Research Administrator/Manager


Target Job Information

  • Full Time