Research Administrator III-IV

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

The Immunology and Vaccine Development (IVD) Program is a large and diverse program within the Vaccine & Infectious Disease Division. The program supports the research of more than 14 Principal Investigators (PIs), more than 100 active grants and a research staff of more than 200. The Research Administrator III-IV position reports to the Research Administration Manager, IVD.

Responsibilities

Working under the leadership of the Research Administration Manager, this role will manage a portfolio of faculty and their respective grants and contracts.

• Supporting 3-4 senior faculty and 1-2 junior faculty, manage all pre- and post-award activities for the NIH, Bill & Melinda Gates Foundation and other sponsoring institutions, including: grant and contract proposal preparation and budget development for new applications, resubmissions and renewals; preparation of appropriate forms for contracts and agreements, ensuring all applications are fully compliant with institutional, federal, state, and local policies and regulations. 
• Manage assigned subcontracts and serve as a liaison between investigators, Center administration, and administrative staff at collaborating institutions. 
• Approve and coordinate submission of invoices, expenditure requests, etc. to accounting and grants office.
• Review monthly budgets and coordinate with financial analyst to provide projections, effort tracking of personnel, etc.
• Support faculty with regulatory submissions (IACUC and/or IRB) and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations.
• Perform other responsibilities as required.

Qualifications

• Bachelor’s degree or 3 years of equivalent work experience
• Research Administrator III minimum requirements: One year experience managing federal and/or non-federal sponsored research.
• Research Administrator IV minimum requirements: Three years experience managing federal and/or non-federal sponsored research.
• Experience working with NIH and Bill & Melinda Gates Foundation awards preferred.
• Must be proficient in MS Word, Excel, and Adobe Acrobat. Tableau experience a plus.  
• Must be detail-oriented, able to problem-solve, process information quickly, prioritize and organize multiple tasks, maintain confidentiality, and work well both independently and as part of a team. 
• Strong verbal and written communication skills.  
• Ability to work cross-functionally with other internal departments, such as Office of Sponsored Research, Institutional Review Office as well as external sponsoring institutions.
• Must be skilled at remaining flexible when time constraints and other issues arise and be able to work occasional nights and weekends.

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.