Research & Administrative Services - Grants Specialist

The Wistar Institute has an opening for a Grants Specialist to join the Research and Administrative Services department. In cooperation with the Director of Research & Administrative Services, this individual will provide Wistar faculty and scientific staff with non-financial pre- and post-award grants administration support.

Responsibilities may include:

  • Maintain and monitor grant proposal and post-award deliverable pipelines.
  • In cooperation with Principal Investigators (PIs), compile grant proposals and post-award reports. Inclusive of but not limited to comprehensive review of sponsoring agency proposal/reporting guidelines and communication of these to PI and relevant internal administrative departments, editorial review of grant proposals and reports, obtain all pre-award institutional approvals. 
  • Maintain current knowledge of federal grant deadlines, requirements, and regulations for standard RFAs including but not limited to R01, R21, P50, P30, P01, T32 U19, F32, and K99 funding mechanisms.
  • Monitor changes to federal grant regulations and compliance requirements, including but not limited to public access compliance and invention disclosure.  
  • Coordinate with the Office of IACUC and IRB Administration for required regulatory approvals 
  • Coordinate with the Office of Institutional Advancement on Foundation grant proposal submissions and post-award reporting requirements. 
  • Coordinate with the Office of Business Development on Intellectual Property rights associated with grant proposals and awards. 
  • Work with principal investigators to maintain current biosketch, resources and other support documents.
  • Serve as experts for the Institute’s Electronical Research Administration software and work with principal investigators and administrators to navigate the system and resolve problems. 
  • Work with Institute authors to ensure compliance with NIH public access policy. Assist with the NIHMS, myNCBI and eCommons portals as related to publications. 


Qualifications: Bachelor’s degree (or equivalent combination of education and experience) required, preferably in a business-related field. A minimum of 3 years of related grants administration experience is preferred.

The ideal candidate will have knowledge of pre- and post-award grants administration; knowledge of NIH application requirements and policy regulations; experience managing complex grant submissions and awards; experience managing multiple PI grant portfolios; experience with grant submissions and management portals - NIH eRA Commons, NIH ASSIST, NIH xTrain,, eBRAP and Proposal Central; knowledge of NIH Public Access Policy; familiarity with Microsoft Office, Adobe Acrobat and Sharepoint. We are seeking a candidate with stong analytical, communication, organizational and interpersonal skills.

The Wistar Institute is located in the University City area of Philadelphia, in the heart of the University of Pennsylvania Campus. Wistar provides resources to its faculty and staff that enable them to conduct cutting edge collaborative research and provides for outstanding intellectual environments and state-of-the-art facilities. Research discoveries conducted at Wistar have led to the development of vaccines; the identification of genes associated with cancers; and the development of many other significant research technologies and tools.

We offer a competitive salary and an excellent benefits package.

For more information about The Wistar Institute visit our website at

It is the policy of the Institute to provide equal employment opportunities to all individuals regardless of race, citizenship, ethnicity, color, creed, religion, marital status, national origin, ancestry, sex, age, veteran status, mental or physical disability (including HIV and AIDS), pregnancy, caregiver status, domestic or sexual violence victim status, sexual orientation, gender identity and expression, or on the basis of genetic information, or any other characteristic protected by federal, state, or local law, with respect to all terms and conditions of employment.

Contact Information

The Wistar Institute



3601 Spruce Street

Philadelphia, PA 19104


Background Information

4-Year Degree


  • College/University
  • Hospital
  • Non-Profit
  • Administrator or Administrative
  • Grants and Contracts
  • Sponsored Projects/Programs


Target Job Information

  • Full Time