Grant & Contract Management Specialist

Salary Range: 

Salary commensurate with experience and qualifications

About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University’s small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University’s entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world – and work hard to bring their innovations to life. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities – from teaching, learning and research to creativity, performance and athletic endeavor.

About the Department:

The Office of Research is responsible for assisting faculty and other researchers in the preparation and submission of research proposals and the administration of awarded grants.

About the Position:

Reporting to the Associate Director for Sponsored Projects, the Grant and Contract Management Specialist (GCMS) performs pre award and/or post award activities. The GCMS assists with research faculty/staff in the development, preparation, and submission of a grant proposal.

The position also works closely with the Principal investigator to develop internal and external proposal budgets, and ensures all applications meet sponsor guidelines and university policies. The GCMS serves as the conduit to the sponsoring agency through the life of the project.

Essential Functions:

  • Responsible for application submission, budget development, assist faculty/staff with proposal preparation and submission; assist in the final review, completion and submission of grants, contract and subcontract agreements, including budgets and justifications. Provide training to faculty/staff on proposal process. Assist in a variety of administrative/budgetary functions.

  • Oversee award set up, process No-Cost Extension requests, work with awarding agency, SMU Faculty/Staff, and other internal departments to administer awards.

  • Process budget change requests, facilitate contract agreements with private and federal sponsors; ensure compliance with internal and external regulations and policies. Provide training to faculty/staff on award process.

  • Outreach: Schedule face-to-face meetings with PIs. Attend departmental meetings as needed.

  • Participate in PI training workshops as indicated by Director

Education and Experience:

Bachelor’s degree is required.

A minimum of three years of professional work experience is required, preferably in general accounting, project budgeting and/or cost accounting. Experience in higher education is strongly preferred. Experience with a portfolio that includes supporting a college/department with proposals/awards desired.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong verbal and interpersonal communication skills with the ability to build relationships with a wide range of constituencies in a diverse community. Must also demonstrate the ability to communicate effectively in writing. A strong customer service orientation is essential.

Candidate must demonstrate strong time management, organizational, and planning skills and the ability manage multiple priorities in a deadline driven environment. Must be able to work independently and as part of a team, as well as collaborate effectively with colleagues. A strong focus on attention to detail and accuracy is essential.

Candidate must have strong problem solving and conflict resolution skills with the ability to identify, analyze problems and devise solutions.

Candidate must demonstrate a strong proficiency in MS Office (Excel, Word and Outlook). A strong working knowledge of MS Windows is essential. Knowledge of Federal and State laws, regulations, funding agency policies, and other requirements that affect grant program administration is highly desirable. A strong knowledge of Federal Acquisition Regulations (FAR) clauses and export controls is a plus.

Physical/Environmental Demands:

  • Carry/lift 25lbs.

  • Sit for long periods of time

Deadline to Apply:

The position is open until filled

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,


SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Contact Information



Human Resources

P.O. Box 750232

Dallas, TX 75275


Background Information

4-Year Degree

Three years of profe

  • College/University
  • Hospital
  • Non-Profit
  • Grants and Contracts
  • Sponsored Projects/Programs

Authorized to work in the US


Target Job Information

Salary com

  • Full Time